Assistant Director
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which sections have content.
From posting:
- There's a summary: "Assist the Director in the development, administration, supervision, management, and evaluation of the facility, staff, and programs. Provides temporary/interim Director duties in the absence of the Director. The Assistant Director may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials." That's about the role.
- Work Schedule: details given: Monday, Tuesday, Thursday, Friday = 1:00 PM - 10:00 PM; Wednesday = 8:30 AM - 5:00 PM; also "Works assigned schedule. In the event of a work stoppage, work the hours necessary to staff the center; Attends and participates in all required appointments/meetings on-site, within the community, the court system, or at other off-site business-related locations." So schedule content exists.
- Benefits: "ENJOY meaningful work, indoor work, competitive pay, and benefits." Not specific benefits listed. No details like health insurance etc. So we should not create Benefits section unless specific content. The phrase "competitive pay, and benefits" is vague; we should not create Benefits section because no specific benefits listed. Similarly Pay: "competitive pay" is vague; not specific amount. Should not create Pay section unless specific. So we omit Pay and Benefits.
- Responsibilities: there is a big list under "Essential Duties And Responsibilities". So we can have Responsibilities section with - items.
- Qualifications: there is a "Qualifications" heading in posting with sub-sections: Education and/or Experience, Certifications and Licenses, Language Skills, Mathematical Skills, Reasoning Ability, Computer Skills/Office Equipment, Other Requirements, Other Skill, Physical Demands, Work Environment. Those are qualifications/requirements. We can combine into Requirements or Qualifications sections. The instruction says use headings like Qualifications, Skills, Requirements. We need to decide which to use. Probably we can have a Qualifications section covering education, experience, certifications, etc. Skills section could cover competencies (Ethics, Managing People, etc.) and maybe computer skills. But we have both "Competencies" list and "Skills" list. The posting includes "Competencies" (Ethics, Managing People, Customer Service, Problem Solving, Planning/Organizing, Ability to multi-task, Communication). Also "Other Skill" about equipment proficiency. Also "Computer Skills/Office Equipment". So we could have a Skills section covering competencies and technical skills. Requirements could cover education/experience, certifications, etc. But we need to avoid duplication.
Simplify: Use two sections: Qualifications (education, experience, certifications, licenses, language, math, reasoning, computer skills, other requirements, other skill, physical demands, work environment) and Responsibilities (essential duties). Also maybe a Skills section for competencies (Ethics, Managing People, etc.) but we could incorporate those into Qualifications as well. However instruction: Prefer a few substantive sections over many thin ones. So maybe we have three sections: About the role (summary), Responsibilities, Qualifications (including competencies, education, etc.). Schedule also separate because we have specific schedule details. So we will have About the role, Responsibilities, Qualifications, Schedule.
Check if any content for Benefits/Pay: none specific, so omit.
Now we need to preserve all substantive information, not invent or summarize away detail. Must not omit details. So we need to include all details from the posting within those sections.
We must not repeat job title as heading. Not include Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO etc. Not present.
We need to format as HTML fragment: use
for section headings, - for lists,
for prose.
We need to ensure we capture all details.
Let's extract content.
First, introductory paragraph: "JOIN DISMAS and work for one of the nation's largest not-for-profit provider's specializing in community-based adult re-entry programs. Dismas Charities provides quality, cost-effective community-based residential and non-residential supervision and treatment services. ENJOY meaningful work, indoor work, competitive pay, and benefits. Do work that POSITIVELY IMPACTS your community, assisting individuals to heal so they can once again be productive and responsible citizens."
We can put that in About the role section as prose.
Then Summary: "Assist the Director in the development, administration, supervision, management, and evaluation of the facility, staff, and programs. Provides temporary/interim Director duties in the absence of the Director. The Assistant Director may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials."
We can incorporate that as part of About the role.
Now Responsibilities: list under "Essential Duties And Responsibilities". Let's capture each bullet.
The text:
"Essential Duties And Responsibilities Responsible to the Director for development, administration, supervision, management, and evaluation of the facility, staff, and programs.Programs operate with the understanding that the Federal or State Contracting Authority and/or Executive Management has the right to modify their operating standards, to include staffing requirements and qualifications, as needed, to ensure quality and continuation of services. These changes may affect your qualifications for continued employment in this specific job category or classification.Supports Program Initiatives: Assists the Director with the development and implementation of contract compliance and the efficient ongoing operations of the facility. Provides Daily Operations and Personnel Management: Assists Director with recruiting, interviewing, hiring, training, supervising, discipline, and evaluation of staff, volunteers, and interns. Provides Staff Duty coverage, completes staff schedule, assists with population projections, and provides Resident Monitor coverage. Assists with facility security, safety, and the maintenance of equipment. Performs premises inspection, orders supplies, and maintains inventory control.Provides Administrative Support: with evaluations, records, reports, correspondence, and statistical information. Assists the Director with the oversight of the FreshStart Client Management System.Initiates, Develops, and Maintains Cooperative Community Liaison Relationships: with employment-related industries/businesses, supervising authorities, other agencies, community groups, and professional associations.Maintains Working Knowledge of all Procedures and Policies: Statement of Work, Physical Plant, Operations Manuals, including but not limited to Emergency Drills, Life Safety, Facility Sanitation, and Escape and Unusual Occurrence Procedures.Other: Responsible for general housekeeping of their workspace including dusting, polishing, vacuuming, and emptying of trash."
We need to split into sensible list items. Could combine related items.
We'll produce
- items each representing a duty.
Let's list:
- Responsible to the Director for development, administration, supervision, management, and evaluation of the facility, staff, and programs.
- Programs operate with the understanding that the Federal or State Contracting Authority and/or Executive Management has the right to modify operating standards, including staffing requirements and qualifications, as needed to ensure quality and continuation of services; such changes may affect qualifications for continued employment.
- Supports Program Initiatives: assists the Director with development and implementation of contract compliance and efficient ongoing operations of the facility.
- Provides Daily Operations and Personnel Management: assists Director with recruiting, interviewing, hiring, training, supervising, discipline, and evaluation of staff, volunteers, and interns.
- Provides Staff Duty coverage, completes staff schedule, assists with population projections, and provides Resident Monitor coverage.
- Assists with facility security, safety, and maintenance of equipment.
- Performs premises inspection, orders supplies, and maintains inventory control.
- Provides Administrative Support: handles evaluations, records, reports, correspondence, and statistical information; assists the Director with oversight of the FreshStart Client Management System.
- Initiates, develops, and maintains cooperative community liaison relationships with employment-related industries/businesses, supervising authorities, other agencies, community groups, and professional associations.
- Maintains working knowledge of all procedures and policies: Statement of Work, Physical Plant, Operations Manuals, including Emergency Drills, Life Safety, Facility Sanitation, and Escape and Unusual Occurrence Procedures.
- Responsible for general housekeeping of workspace including dusting, polishing, vacuuming, and emptying of trash.
Now Supervisory Responsibilities section: "The Assistant Director assists the Director in the overall direction, coordination, and evaluation of the facility and in carrying out supervisory responsibilities in accordance with the organization's policies and applicable laws. The Assistant Director assists the Director with interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints, and resolving problems."
We could incorporate into Responsibilities as additional items.
Add:
- Assists the Director in overall direction, coordination, and evaluation of the facility and carrying out supervisory responsibilities per policies and applicable laws.
- Assists the Director with interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints; resolving problems.
Now Competencies list: "Ethics - Upholds organizational values, treats everyone with respect, works with integrity, and maintains confidentiality. Managing People - Makes self available to staff and residents, provides regular performance feedback, develops subordinates' skills, and encourages growth. Customer Service - Manages difficult or emotional situations and meets contractual obligations. Problem Solving - Identifies and resolves problems in a timely manner. Planning/Organizing - Provides timely responses (oral and written) to residents, management, and government agencies, organizes or schedules tasks, and prioritizes and plans work activities. Ability to multi-task and uses time efficiently. Communication - Speaks clearly and persuasively in positive or negative situations, listens, and seeks clarification. Writes clearly and informatively."
We could put these under Qualifications or Skills. Since we have Qualifications section, we can include competencies there as part of qualifications.
Now Qualifications details:
Education and/or Experience: "Two years of academic studies in a social or behavioral science program at an accredited college or university or two years of paid work experience in social services or corrections may be substituted for academic studies on a one-year to one-year basis, and two years of supervisory/administrative experience is required. A four-year college degree is preferred. Must be at least 21 years of age."
Certifications and Licenses: "Obtain CPR and First Aid Certification, RAM, SPin, and Defensive Driving Certification during initial orientation. Retains those certifications throughout employment and possesses and maintains a valid driver's license with no restrictions which would prevent and/or prohibit the ability to perform job duties, as required."
Language Skills: "Ability to read, analyze, and interpret common professional journals, financial reports, and legal documents. The ability to respond to common inquiries or complaints and the ability to effectively present information to management, public groups, and/or Boards of Directors. The ability to write reports, speeches, and other similar related business material."
Mathematical Skills: "Ability to calculate figures and amounts such as proportions and percentages. Ability to add, subtract, multiply, and divide into all units of measure."
Reasoning Ability: "Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form."
Computer Skills/Office Equipment: "Has proficient knowledge of the most current version of Windows or XP operating systems, Microsoft Office, Word, and Excel. Understands basic PC concepts (files, file paths, copying, pasting, deleting, and moving files). Common office machinery includes, but is not limited to a calculator, telephone, fax, copier, scanner, postal machine; and the ability to pass the required computer proficiency test prior to hire."
Other Requirements: "The ability to pass criminal background checks. The ability to travel overnight when required. The employee must have reliable transportation to meet the requirements of this position. The use of the employee's personal vehicle may include but is not limited to, travel to and from meetings, court hearings, agencies, businesses,
for section headings, - for lists,
for prose.
We need to ensure we capture all details.
Let's extract content.
First, introductory paragraph: "JOIN DISMAS and work for one of the nation's largest not-for-profit provider's specializing in community-based adult re-entry programs. Dismas Charities provides quality, cost-effective community-based residential and non-residential supervision and treatment services. ENJOY meaningful work, indoor work, competitive pay, and benefits. Do work that POSITIVELY IMPACTS your community, assisting individuals to heal so they can once again be productive and responsible citizens."
We can put that in About the role section as prose.
Then Summary: "Assist the Director in the development, administration, supervision, management, and evaluation of the facility, staff, and programs. Provides temporary/interim Director duties in the absence of the Director. The Assistant Director may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials."
We can incorporate that as part of About the role.
Now Responsibilities: list under "Essential Duties And Responsibilities". Let's capture each bullet.
The text:
"Essential Duties And Responsibilities Responsible to the Director for development, administration, supervision, management, and evaluation of the facility, staff, and programs.Programs operate with the understanding that the Federal or State Contracting Authority and/or Executive Management has the right to modify their operating standards, to include staffing requirements and qualifications, as needed, to ensure quality and continuation of services. These changes may affect your qualifications for continued employment in this specific job category or classification.Supports Program Initiatives: Assists the Director with the development and implementation of contract compliance and the efficient ongoing operations of the facility. Provides Daily Operations and Personnel Management: Assists Director with recruiting, interviewing, hiring, training, supervising, discipline, and evaluation of staff, volunteers, and interns. Provides Staff Duty coverage, completes staff schedule, assists with population projections, and provides Resident Monitor coverage. Assists with facility security, safety, and the maintenance of equipment. Performs premises inspection, orders supplies, and maintains inventory control.Provides Administrative Support: with evaluations, records, reports, correspondence, and statistical information. Assists the Director with the oversight of the FreshStart Client Management System.Initiates, Develops, and Maintains Cooperative Community Liaison Relationships: with employment-related industries/businesses, supervising authorities, other agencies, community groups, and professional associations.Maintains Working Knowledge of all Procedures and Policies: Statement of Work, Physical Plant, Operations Manuals, including but not limited to Emergency Drills, Life Safety, Facility Sanitation, and Escape and Unusual Occurrence Procedures.Other: Responsible for general housekeeping of their workspace including dusting, polishing, vacuuming, and emptying of trash."
We need to split into sensible list items. Could combine related items.
We'll produce
- items each representing a duty.
Let's list:
- Responsible to the Director for development, administration, supervision, management, and evaluation of the facility, staff, and programs.
- Programs operate with the understanding that the Federal or State Contracting Authority and/or Executive Management has the right to modify operating standards, including staffing requirements and qualifications, as needed to ensure quality and continuation of services; such changes may affect qualifications for continued employment.
- Supports Program Initiatives: assists the Director with development and implementation of contract compliance and efficient ongoing operations of the facility.
- Provides Daily Operations and Personnel Management: assists Director with recruiting, interviewing, hiring, training, supervising, discipline, and evaluation of staff, volunteers, and interns.
- Provides Staff Duty coverage, completes staff schedule, assists with population projections, and provides Resident Monitor coverage.
- Assists with facility security, safety, and maintenance of equipment.
- Performs premises inspection, orders supplies, and maintains inventory control.
- Provides Administrative Support: handles evaluations, records, reports, correspondence, and statistical information; assists the Director with oversight of the FreshStart Client Management System.
- Initiates, develops, and maintains cooperative community liaison relationships with employment-related industries/businesses, supervising authorities, other agencies, community groups, and professional associations.
- Maintains working knowledge of all procedures and policies: Statement of Work, Physical Plant, Operations Manuals, including Emergency Drills, Life Safety, Facility Sanitation, and Escape and Unusual Occurrence Procedures.
- Responsible for general housekeeping of workspace including dusting, polishing, vacuuming, and emptying of trash.
Now Supervisory Responsibilities section: "The Assistant Director assists the Director in the overall direction, coordination, and evaluation of the facility and in carrying out supervisory responsibilities in accordance with the organization's policies and applicable laws. The Assistant Director assists the Director with interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints, and resolving problems."
We could incorporate into Responsibilities as additional items.
Add:
- Assists the Director in overall direction, coordination, and evaluation of the facility and carrying out supervisory responsibilities per policies and applicable laws.
- Assists the Director with interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints; resolving problems.
Now Competencies list: "Ethics - Upholds organizational values, treats everyone with respect, works with integrity, and maintains confidentiality. Managing People - Makes self available to staff and residents, provides regular performance feedback, develops subordinates' skills, and encourages growth. Customer Service - Manages difficult or emotional situations and meets contractual obligations. Problem Solving - Identifies and resolves problems in a timely manner. Planning/Organizing - Provides timely responses (oral and written) to residents, management, and government agencies, organizes or schedules tasks, and prioritizes and plans work activities. Ability to multi-task and uses time efficiently. Communication - Speaks clearly and persuasively in positive or negative situations, listens, and seeks clarification. Writes clearly and informatively."
We could put these under Qualifications or Skills. Since we have Qualifications section, we can include competencies there as part of qualifications.
Now Qualifications details:
Education and/or Experience: "Two years of academic studies in a social or behavioral science program at an accredited college or university or two years of paid work experience in social services or corrections may be substituted for academic studies on a one-year to one-year basis, and two years of supervisory/administrative experience is required. A four-year college degree is preferred. Must be at least 21 years of age."
Certifications and Licenses: "Obtain CPR and First Aid Certification, RAM, SPin, and Defensive Driving Certification during initial orientation. Retains those certifications throughout employment and possesses and maintains a valid driver's license with no restrictions which would prevent and/or prohibit the ability to perform job duties, as required."
Language Skills: "Ability to read, analyze, and interpret common professional journals, financial reports, and legal documents. The ability to respond to common inquiries or complaints and the ability to effectively present information to management, public groups, and/or Boards of Directors. The ability to write reports, speeches, and other similar related business material."
Mathematical Skills: "Ability to calculate figures and amounts such as proportions and percentages. Ability to add, subtract, multiply, and divide into all units of measure."
Reasoning Ability: "Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form."
Computer Skills/Office Equipment: "Has proficient knowledge of the most current version of Windows or XP operating systems, Microsoft Office, Word, and Excel. Understands basic PC concepts (files, file paths, copying, pasting, deleting, and moving files). Common office machinery includes, but is not limited to a calculator, telephone, fax, copier, scanner, postal machine; and the ability to pass the required computer proficiency test prior to hire."
Other Requirements: "The ability to pass criminal background checks. The ability to travel overnight when required. The employee must have reliable transportation to meet the requirements of this position. The use of the employee's personal vehicle may include but is not limited to, travel to and from meetings, court hearings, agencies, businesses,
for prose. We need to ensure we capture all details. Let's extract content. First, introductory paragraph: "JOIN DISMAS and work for one of the nation's largest not-for-profit provider's specializing in community-based adult re-entry programs. Dismas Charities provides quality, cost-effective community-based residential and non-residential supervision and treatment services. ENJOY meaningful work, indoor work, competitive pay, and benefits. Do work that POSITIVELY IMPACTS your community, assisting individuals to heal so they can once again be productive and responsible citizens." We can put that in About the role section as prose. Then Summary: "Assist the Director in the development, administration, supervision, management, and evaluation of the facility, staff, and programs. Provides temporary/interim Director duties in the absence of the Director. The Assistant Director may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials." We can incorporate that as part of About the role. Now Responsibilities: list under "Essential Duties And Responsibilities". Let's capture each bullet. The text: "Essential Duties And Responsibilities Responsible to the Director for development, administration, supervision, management, and evaluation of the facility, staff, and programs.Programs operate with the understanding that the Federal or State Contracting Authority and/or Executive Management has the right to modify their operating standards, to include staffing requirements and qualifications, as needed, to ensure quality and continuation of services. These changes may affect your qualifications for continued employment in this specific job category or classification.Supports Program Initiatives: Assists the Director with the development and implementation of contract compliance and the efficient ongoing operations of the facility. Provides Daily Operations and Personnel Management: Assists Director with recruiting, interviewing, hiring, training, supervising, discipline, and evaluation of staff, volunteers, and interns. Provides Staff Duty coverage, completes staff schedule, assists with population projections, and provides Resident Monitor coverage. Assists with facility security, safety, and the maintenance of equipment. Performs premises inspection, orders supplies, and maintains inventory control.Provides Administrative Support: with evaluations, records, reports, correspondence, and statistical information. Assists the Director with the oversight of the FreshStart Client Management System.Initiates, Develops, and Maintains Cooperative Community Liaison Relationships: with employment-related industries/businesses, supervising authorities, other agencies, community groups, and professional associations.Maintains Working Knowledge of all Procedures and Policies: Statement of Work, Physical Plant, Operations Manuals, including but not limited to Emergency Drills, Life Safety, Facility Sanitation, and Escape and Unusual Occurrence Procedures.Other: Responsible for general housekeeping of their workspace including dusting, polishing, vacuuming, and emptying of trash." We need to split into sensible list items. Could combine related items. We'll produce
- items each representing a duty. Let's list: - Responsible to the Director for development, administration, supervision, management, and evaluation of the facility, staff, and programs. - Programs operate with the understanding that the Federal or State Contracting Authority and/or Executive Management has the right to modify operating standards, including staffing requirements and qualifications, as needed to ensure quality and continuation of services; such changes may affect qualifications for continued employment. - Supports Program Initiatives: assists the Director with development and implementation of contract compliance and efficient ongoing operations of the facility. - Provides Daily Operations and Personnel Management: assists Director with recruiting, interviewing, hiring, training, supervising, discipline, and evaluation of staff, volunteers, and interns. - Provides Staff Duty coverage, completes staff schedule, assists with population projections, and provides Resident Monitor coverage. - Assists with facility security, safety, and maintenance of equipment. - Performs premises inspection, orders supplies, and maintains inventory control. - Provides Administrative Support: handles evaluations, records, reports, correspondence, and statistical information; assists the Director with oversight of the FreshStart Client Management System. - Initiates, develops, and maintains cooperative community liaison relationships with employment-related industries/businesses, supervising authorities, other agencies, community groups, and professional associations. - Maintains working knowledge of all procedures and policies: Statement of Work, Physical Plant, Operations Manuals, including Emergency Drills, Life Safety, Facility Sanitation, and Escape and Unusual Occurrence Procedures. - Responsible for general housekeeping of workspace including dusting, polishing, vacuuming, and emptying of trash. Now Supervisory Responsibilities section: "The Assistant Director assists the Director in the overall direction, coordination, and evaluation of the facility and in carrying out supervisory responsibilities in accordance with the organization's policies and applicable laws. The Assistant Director assists the Director with interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints, and resolving problems." We could incorporate into Responsibilities as additional items. Add: - Assists the Director in overall direction, coordination, and evaluation of the facility and carrying out supervisory responsibilities per policies and applicable laws. - Assists the Director with interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints; resolving problems. Now Competencies list: "Ethics - Upholds organizational values, treats everyone with respect, works with integrity, and maintains confidentiality. Managing People - Makes self available to staff and residents, provides regular performance feedback, develops subordinates' skills, and encourages growth. Customer Service - Manages difficult or emotional situations and meets contractual obligations. Problem Solving - Identifies and resolves problems in a timely manner. Planning/Organizing - Provides timely responses (oral and written) to residents, management, and government agencies, organizes or schedules tasks, and prioritizes and plans work activities. Ability to multi-task and uses time efficiently. Communication - Speaks clearly and persuasively in positive or negative situations, listens, and seeks clarification. Writes clearly and informatively." We could put these under Qualifications or Skills. Since we have Qualifications section, we can include competencies there as part of qualifications. Now Qualifications details: Education and/or Experience: "Two years of academic studies in a social or behavioral science program at an accredited college or university or two years of paid work experience in social services or corrections may be substituted for academic studies on a one-year to one-year basis, and two years of supervisory/administrative experience is required. A four-year college degree is preferred. Must be at least 21 years of age." Certifications and Licenses: "Obtain CPR and First Aid Certification, RAM, SPin, and Defensive Driving Certification during initial orientation. Retains those certifications throughout employment and possesses and maintains a valid driver's license with no restrictions which would prevent and/or prohibit the ability to perform job duties, as required." Language Skills: "Ability to read, analyze, and interpret common professional journals, financial reports, and legal documents. The ability to respond to common inquiries or complaints and the ability to effectively present information to management, public groups, and/or Boards of Directors. The ability to write reports, speeches, and other similar related business material." Mathematical Skills: "Ability to calculate figures and amounts such as proportions and percentages. Ability to add, subtract, multiply, and divide into all units of measure." Reasoning Ability: "Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form." Computer Skills/Office Equipment: "Has proficient knowledge of the most current version of Windows or XP operating systems, Microsoft Office, Word, and Excel. Understands basic PC concepts (files, file paths, copying, pasting, deleting, and moving files). Common office machinery includes, but is not limited to a calculator, telephone, fax, copier, scanner, postal machine; and the ability to pass the required computer proficiency test prior to hire." Other Requirements: "The ability to pass criminal background checks. The ability to travel overnight when required. The employee must have reliable transportation to meet the requirements of this position. The use of the employee's personal vehicle may include but is not limited to, travel to and from meetings, court hearings, agencies, businesses,