Assistant Director Alumni Relations

About the University

Florida International University (FIU) is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in Miami, FIU offers over 200 degree programs at the undergraduate, graduate, and professional levels, including medicine and law. FIU faculty are leaders in their fields, including National Academy members, Fulbright Scholars, and MacArthur Genius Fellows. As a Carnegie R1 institution, FIU drives impactful research in environmental resilience, health, and technology and innovation. The university is home to the Wall of Wind and the Institute of Environment, standing at the forefront of discovery and innovation. FIU focuses on student success, economic mobility, and community engagement, redefining what it means to be a public research university.

About the Role

The Assistant Director of Alumni Relations is responsible for coordinating and implementing alumni engagement programs that foster meaningful lifelong connections between alumni and Florida International University. Reporting to the Director of Alumni Relations, this position manages key volunteer engagement initiatives, oversees the Panther Communities program, and leads the planning and execution of Panther Alumni Week. The Assistant Director cultivates relationships with alumni volunteers, collaborates with campus and community partners, and supports the development of programs that encourage alumni engagement through volunteerism, networking, professional development, and university involvement.

Responsibilities

• Manages the day-to-day administration of the Panther Communities program, including regional, affinity, and special interest communities.
• Recruits, trains, supports, and recognizes alumni volunteer leaders serving Panther Communities and other volunteer engagement initiatives.
• Serves as the primary staff liaison for assigned volunteer committees and alumni volunteer groups, providing guidance, resources, and ongoing communication.
• Coordinates volunteer recruitment, onboarding, engagement, and retention efforts across multiple alumni engagement pathways.
• Plans and executes Panther Alumni Week, collaborating with campus partners, alumni volunteers, and internal stakeholders to coordinate programming, logistics, communications, and volunteer involvement.
• Coordinates volunteer-driven alumni events and engagement opportunities throughout the year, ensuring alignment with departmental goals and university priorities.
• Works collaboratively with Advancement, colleges, and university departments to identify opportunities for alumni engagement through volunteer service, networking, mentoring, and educational programming.
• Assists with planning and execution of alumni programs and events, including volunteer appreciation activities, networking events, reunions, webinars, and other engagement initiatives as assigned.
• Maintains regular communication with alumni volunteers and community leaders, providing updates on university initiatives and opportunities for involvement.
• Tracks volunteer participation and program outcomes, maintains accurate records within the alumni CRM, and prepares reports to evaluate engagement efforts and identify opportunities for improvement.
• Assists in developing annual operating plans, calendars, and timelines for assigned programs.
• Manages budgets for assigned volunteer programs and Panther Alumni Week, ensuring expenditures remain within approved funding levels.
• Collaborates with the Marketing and Communications team to promote volunteer opportunities, Panther Communities, and Panther Alumni Week through digital communications and social media.
• Supports meetings and activities of the Alumni Board of Directors and assigned board committees as needed.
• Serves as the merchant account's primary contact or technical contact; handles sensitive cardholder information and/or processes credit card transactions for the department/unit; will have access to a third-party system that processes, transmits, and/or stores cardholder information. Handles cash and check transactions as needed.

Requirements

• Bachelor's degree and six (6) years of experience in higher education, alumni relations, development, event management, or a related field.
• Manages a major program and/or supervises support and professional staff.

Preferred Qualifications

• Knowledge of and comfort with a college campus environment.
• Experience with program development and execution of programs.
• Experience with planning and implementing outreach efforts.
• Demonstrated experience supervising and managing a volunteer network.

Benefits

This is an Administrative job category position.

Pay

Advertised salary range: $70,000 - $75,000.

Other Information

• Must attend meetings off campus and occasionally attend functions on weekends and evenings.
• Ability to travel locally and nationally.
• Ability to work flexible hours as needed.