ASSISTANT DEAN & REGISTRAR

Order#: NY1642447

About the role

The Assistant Dean & Registrar serves as one of the primary registrars for the School. This position provides an opportunity to work closely with students, parents, and music and dance faculty as part of an administrative staff in a lively community school setting.

Responsibilities

• Advising students and parents about Hochstein programs and curriculum
• Registering and scheduling students through ActiveNet registration system; schedule adjustments, credits, and financial adjustments as needed
• Processing Tuition Assistance applications and overall oversight of tuition assistance application submissions in collaboration with Front Office Coordinator
• Acting as a resource for parents, students, and faculty to trouble-shoot any issues as they arise
• Serving as the main contact with faculty and students/parents on student attendance issues
• Overseeing and administering Hochstein's student instrument rental program
• Engaging in annual Faculty Review process, as assigned by Dean of Students and in coordination with Department Chairs
• Observation of new faculty, writing up assessments, and conducting follow-up meetings with faculty and department chair
• Helping assess continuing faculty through faculty activities report, teacher evaluations, and other feedback mechanisms
• Participating in new faculty hiring process with Deans and Department Chairs
• Engaging in programmatic conversations and decisions with other Dean Staff and President/Executive Director as needed
• Working with Staff Accountant and Director of Finance & Accounting on past-due account information and processing drops
• Representing Hochstein at selected special programs and events presented by the School (both onsite and off-site)
• Advising and supporting Front Office staff when on duty as Assistant Dean

Requirements

• Passion for The Hochstein Schools mission and values
• Master Of Music Degree Preferred, Bachelors Degree Required
• At least 2 years experience working in an administrative capacity, preferably in a non-profit setting
• Related experience as a music or dance educator (lesson/class teacher, ensemble director, school teacher); previous teaching experience in an arts setting desirable

Qualifications

• Skills and enthusiasm for working with children/youth and their parents, as well as adults
• Excellent attention to detail
• Facile communication skills, both oral and written
• Excellent word processing skills and experience (Microsoft Word. Excel, Google Workspace); fluency in various computer applications is highly desirable
• Facility in working well both independently and collaboratively with others

Benefits

Hochstein offers a competitive benefits package designed to support employees health, wellness, and financial well-being, including health, dental, and vision insurance, a Flexible Spending Account (FSA), a 403(b) retirement plan, an Employee Assistance Program (EAP), and a 20% tuition discount for eligible programs at The Hochstein School.

Pay

$44,000 - $49,000 annually

Schedule

Regular School Year: Monday 12:00-8:00 pm; Tuesday and Thursday, 9:00 am-5:00 pm; Friday, 9:00 am6:00 pm; Saturdays, 8:30 am-2:30 pm; Wednesdays off. Summer Session: Hours are adjusted to reflect no Saturdays and shorter Friday operation hours: Monday 12:00-8:00 pm; Tuesday through Friday, 9:00 am 5:00 pm. In-Between Sessions: Monday through Friday, 9:00 am5:00 pm. Hours and days may be modified as needed to meet the needs of the School and the employees schedule, as mutually agreed upon.