Assistant Corporate Secretary

Primary Duties & Responsibilities

• Cook up and disseminate board and committee meeting materials via board portal technology.
• Manage board calendars, annual governance schedules, and oversee meeting logistics, including virtual, hybrid, and in-person meetings.
• Record and maintain board and committee minutes and action items.

Corporate Governance Support

• Maintain corporate governance records, policies, and documentation.
• Support compliance with corporate governance requirements, securities regulations, and stock exchange standards.
• Aid in the preparation of governance-related disclosures, including proxy statement materials and annual governance reporting.
• Assist with director independence reviews and governance questionnaires.
• Maintain corporate records, resolutions, committee charters, and governance documentation.

Director Relations and Onboarding

• Coordinate onboarding activities for new directors.
• Manage director education and continuing governance training programs.
• Facilitate communications with directors regarding meetings, materials, and governance matters.
• Support annual Board and committee self-assessment processes.
• Afford support for director compensation administration and related documentation.

Governance Operations

• Administer and maintain Board portal systems and governance technology platforms.
• Track governance calendars, regulatory deadlines, and annual compliance requirements.
• Coordinate preparation of board books and governance materials.
• Support subsidiary governance activities and documentation, as needed.
• Partner with internal and external legal counsel on governance matters.

Records Management

• Maintain official corporate records and minute books.
• Ensure secure handling and retention of sensitive governance materials.
• Support legal entity management and governance recordkeeping processes.
• Coordinate execution and storage of Board resolutions and written consents.

Education & Experience

Bachelor’s degree or equivalent experience. 5+ years of experience supporting corporate governance, board administration, corporate secretariat functions, or corporate legal operations. Strong understanding of corporate governance principles and board operations. Exceptional organizational skills and attention to detail. Ability to manage highly confidential and sensitive information. Excellent written communication and document management skills. Advanced proficiency with Microsoft Office and governance technology platforms. Experience supporting a public company Board of Directors. Experience with board portal systems such as Diligent, Boardvantage, or equivalent platforms. Experience working within a corporate legal department.

Skills

• Familiarity with SEC reporting and public company governance requirements.
• Paralegal certification or legal operations experience.
• Corporate governance expertise.
• Exceptional attention to detail.
• Confidentiality and discretion.
• Process discipline and compliance focus.
• Strong written communication skills.
• Project and records management.
• Ability to work effectively with directors and senior executives.
• Efficient and effective Board and committee meeting administration.
• Accurate and timely governance documentation and records management.
• Strong compliance with governance and regulatory requirements.
• Positive director experience and Board support.
• Well-managed governance calendar and Board processes.

About Us

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!