Assistant Controller

About the role

We are seeking an Assistant Controller to join our Accounting Department. This role is open to all Saul Ewing offices and offers a hybrid work arrangement. The Assistant Controller will provide high-level support to the Controller by managing financial status reporting, bank and general ledger reconciliations, escrow accounts, wire approvals, and audit deliverables. This position will also directly oversee, manage, and assist in developing four Staff Accountants, along with managing ad hoc financial projects as assigned.

Responsibilities

• Prepare and review the Daily Financial Status Report
• Review and approve bank reconciliations and general ledger reconciliations
• Serve as ALAS backup for law type by office (yearly renewals)
• Review and approve USPTO charges
• Approve Boston wires and review reports for: Marketing Detail, Computer Contract, Computer Maintenance, Recruiting GL, Outside Attorney Fees, and Library Computer Research
• Release Global Exchange VBOA and non-VBOA wires, review for miscoding, and notify Accounts Payable
• Quick review of Philadelphia and Chicago Exchange Accounts (GL 2460)
• Manage deliverables for the Annual Financial Statement Audit
• Complete AmLaw Survey and Wells Fargo CAT Legal Specialty Survey document
• Update Daily Deposit document and save PNC Bank Reports to iManage
• Update PNC Cash Status document tabs
• Handle outgoing wires for the PNC main account
• Manage Baltimore, NY, and Philadelphia Escrow accounts
• Update IBX Worksheet(s)
• Send emails regarding missing time to Attorneys
• Create RJ-18 Global Exchange pivot table report
• Prepare Minnesota Escrow 18-1600/1601 WF Acct #0221 Bank Reconciliation
• Prepare RJ-08 and journal entries as needed
• Prepare PDFs of PNC Bank Statements and Bank reconciliation reports for the Wilmington office’s annual audit
• Update Fixed Partner & Counsel Incentive Bonuses document and send emails to Partners
• Conduct Escrow Review and manage Escheat checks
• Submit unclaimed property claims
• Research checks received and old reconciling items
• Coordinate and train Accounts Payable staff and Staff Accountants on entering bank accounts and related information into Aderant during the Aderant Conversion
• Gather voided checks and prepare a summary document
• Serve as Project Manager for the trust module Aderant conversion
• Email returned deposit check PDFs to the Accounts Receivable clerk
• Review Staff Accountant candidate resumes
• Track funds using Pitney Bowes
• Troubleshoot issues with bank reconciliations

Requirements

• Bachelor’s Degree in Accounting with 7+ years of experience, preferably in a law firm or professional services environment
• Experience as an Assistant Controller in a law firm similar in size to Saul Ewing
• Experience managing and leading a team

Skills

• Strong knowledge of general accounting principles (GAAP)
• Advanced Microsoft Excel skills, including pivot tables and formulas
• Experience with general ledger accounting, bank reconciliations, and financial reporting
• Excellent attention to detail and accuracy
• Experience with ERP/accounting systems; Aderant experience preferred
• Knowledge of trust accounting, legal billing, partner compensation, and escrow accounting preferred

Benefits

• Medical, dental, and vision insurance
• Flexible spending accounts (FSA)
• Health savings account (HSA)
• Tuition reimbursement
• Generous paid time off
• 401(k) retirement savings plan
• Competitive salaries and year-end discretionary bonuses
• Paid leave options, including parental leave
• Saul Ewing University (learning and development programs)
• Family formation benefits

Pay

The anticipated pay range for this role is $120,000 - $155,000 annually, determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors.