Assistant Controller

Looking for a Construction Project Coordinator in Pennsylvania

About the role

Support construction project operations from early planning through final closeout in Pennsylvania. This position is ideal for someone who thrives in a deadline-driven setting, manages multiple assignments with confidence, and builds strong working relationships with clients, subcontractors, and internal teams.

Responsibilities

• Coordinate and maintain project records by organizing, uploading, and tracking documentation so information remains accurate and accessible to all project stakeholders.
• Prepare project-specific safety documentation to support compliance requirements and reinforce safe jobsite practices.
• Draft and process subcontract agreements, vendor commitments, and purchase orders in partnership with estimating and project leadership.
• Oversee contract routing and execution through electronic signature platforms while ensuring complete and timely recordkeeping.
• Create and update project logs for submittals and related documentation, following up on outstanding items to keep deliverables aligned with established timelines.
• Participate in project meetings, capture key decisions and action items, and distribute clear meeting notes to the appropriate team members.
• Support the permitting process by preparing submissions, coordinating required materials, and tracking approvals as needed.
• Assist with plan reproduction, scanning, and distribution, and collect final closeout materials such as as-built drawings, warranties, manuals, and occupancy documentation.
• Help manage small to mid-sized construction projects under the direction of project managers, while coordinating with superintendents and clients to maintain schedules and project momentum.

Requirements

• 3+ years of project management experience in construction or a comparable combination of related experience and responsibility.
• Demonstrated ability to oversee projects from initial planning and contracting through mobilization and final completion.
• Strong communication skills with the ability to work effectively with clients, field teams, vendors, and internal partners.
• Proven organizational skills with close attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Bluebeam or Adobe and Microsoft Office applications, including Word, Excel, and Project.
• Experience using construction management and documentation platforms such as Procore and similar project coordination tools.
• Dependable, self-directed, and collaborative approach with a consistent commitment to follow-through and problem-solving.

Benefits

• Medical, vision, dental, and life and disability insurance for contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan.