Assistant Controller at Northwood Club

About the Club

Northwood Club is a premier country club established in 1946 and located in Dallas, Texas, best known for hosting the 1952 U.S. Open. The Club was listed as #1 Golf Course renovation in Avid Golfer Magazine's 2019 Private Clubs and named Best Overall Club in 2022-2024. The club also holds a Distinguished Clubs of the World Emerald Designation for outstanding member service. Our staff consists of a wide range of professionals recognized in Tennis, Golf, and Culinary.

About the Role

This position reports directly to the Chief Financial Officer and involves supervising daily accounting processes, understanding procedures in Accounts Receivable (A/R), Accounts Payable (A/P), Payroll, and Purchasing, and assisting in the preparation of periodic financial statements and other management information as needed.

Responsibilities

• Assist the Controller in preparing financial statements, journal entries, and investigating variances from budget.
• Oversee accounting and administrative controls to safeguard the club’s assets by reducing theft and internal fraud.
• Assist the Controller in preparing and monitoring the annual budget, tracking revenue goals, and generating business volume forecasts (weekly, monthly, quarterly, and annual).
• Provide coverage during temporary replacements for accounting staff and purchasing agents during vacations, illness, or staff transitions.
• Maintain fixed asset supporting schedules and accounting documentation.
• Perform or review account analysis, bank reconciliations, and other monthly accounting tasks.
• Review or prepare sales and use tax returns, gross receipts tax returns, federal and state payroll tax returns, and informational returns (W-2, 1099 Misc, 1099 B, etc.).
• Assist the Controller in developing and monitoring compliance with accounting procedures, recommending policy and process improvements to management.
• Assist the Controller and Purchasing Agent in developing and maintaining receiving procedures using an inventory system.
• Assist in developing and generating internal operational and accounting information reports.
• Prepare permit and license applications for the Controller’s review, including maintaining a tickler file for renewal dates.
• Monitor contracts with facility vendors.
• Maintain and administer computer systems, verify hard drive backups, interface with software vendors on support issues, and assist with IT troubleshooting throughout the Club.
• Prepare audit schedules for the annual audit and other audits as needed.
• Keep the Controller informed of unusual events affecting the accounting department.
• Maintain flexibility to take on new and different tasks as directed by the Controller.

Requirements

• Self-starter who can work well with limited supervision.
• Analytical thinker with a focus on process improvements to ensure efficient and effective work completion.
• Accounting degree or extensive club-related job experience.
• Proficient keyboard data entry and 10-key by touch.
• Extensive knowledge of Microsoft Outlook, Excel, and Word.
• Knowledge of NorthStar, Jonas Software, and Sage Fixed Assets is helpful.

Skills

• Attention to detail, prioritization, and organization.
• Understanding of member/client/guest service needs and teamwork across departments.
• Excellent verbal and written communication skills, with accuracy in grammar and spelling.
• Language Skills: Ability to read, analyze, and interpret financial reports and legal documents; respond to inquiries from customers, regulatory agencies, or members; and present information to management, public groups, or boards of directors.
• Mathematical Skills: Ability to calculate figures and apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Requirements

• May be required to bend, stand, stoop, and lift at least 30 pounds of weight.