Assistant Controller

Key Responsibilities

• Execute full-cycle biweekly payroll, including entering rate and 401(k) changes, reconciling all entries, and submitting for Controller review.
• Record payroll journal entries and accruals; respond to CFO review questions and send 401(k) funding emails.
• Process quarterly 941 reconciliations; assist with W-2/1099 preparation, 401(k) Annual Census, and workers' compensation audit support.
• Cook with HR on payroll impacts of holidays, bonuses, new job codes, and compliance reminders (1095-C, PCORI, etc.).

Weekly Reporting

• Prepare and distribute the weekly Production Hours Report and Actual vs. Budget Report.
• Support the Controller in preparing the weekly Flash Report, including AR/AP aging, bank register updates, and budget components.

Monthly Reconciliations & Reporting

• Perform monthly bank reconciliations for operating and wire accounts within the first five business days.
• Prepare the monthly Tooling Report and Sales Breakdown schedule; distribute the monthly sales quantity report to the executive team.
• Generate and distribute monthly AP/AR distribution reports (missing tracking numbers, serialized items, missing invoices, missing credits).

Daily Transaction Processing

• Process electronically paid invoices and transactions in NetSuite daily; scan payment confirmations into Vendor Checks.
• Reconcile the wire account balance with the Receivables position via the weekly cash bank activity report.

Department Support

• Provide backup coverage for the AP and AR Specialists during lunches, appointments, and vacations.
• Aid the Controller with NetSuite transaction corrections, ad hoc reporting requests, and special projects as directed.
• Serve as secondary phone coverage for the front desk (most calls are internal employees).