Assistant Controller

About the Role

Assists in the preparation of budgets and analysis, and provides supporting documentation as requested by the Controller and other senior staff. Supports financial operations, including accounts receivable, accounts payable, payroll, and general ledger activities for Chimes and its subsidiaries.

Responsibilities

• Assist Controller and Chief Financial Officer with analysis of income statements.
• Send out monthly financial statements to management in the absence of the Controller.
• Provide guidance and assistance to the accounts receivable team, including preparation of billing, review of accounts receivable, and confirmation that monthly deadlines are met.
• Certify that accounts receivable are current and properly stated in accordance with Generally Accepted Accounting Principles (GAAP).
• Enforce and maintain collection processes, coordinate with other departments on the collection of overdue accounts, and maintain records of collection efforts.
• Provide guidance and assistance to the accounts payable team, including G/L and Fixed Asset coding for purchase invoices, review of aging statements and 1099s, and confirmation that monthly deadlines are met.
• Ensure completion and accuracy of all audit documentation for accounts receivable, accounts payable, and client funds.
• Review payroll bank reconciliation(s) monthly for Chimes and its subsidiaries.
• Prepare and authorize payment for all payroll taxes and other payroll withholdings for Chimes and its subsidiaries.
• File all tax paperwork as required by law.
• Report to the Controller on breaches of Agency accounting policies and procedures.
• Perform cost analysis of Vocational Services contract work.
• Confirm or trace balances to and from supporting documentation for assigned accounts and prepare appropriate schedules for review by the Controller and/or external auditor.
• Complete edit checks of all journal entries and cash receipts for Chimes and its subsidiaries.
• Reconcile General Ledger accounts for all companies on a monthly or quarterly basis.
• Assist with all bank interaction and correspondence as needed.
• Maintain the Fixed Asset sub-ledger and record monthly depreciation.
• Update and record repetitive general journals monthly for Chimes and its subsidiaries.
• Coordinate with the Development staff to ensure accurate reporting of fundraising events.
• Meet deadlines for month-end and year-end processing.
• Assist with and prepare needed documents for year-end audit.
• Ensure Agency policies and procedures are adhered to and that generally accepted accounting principles are followed.
• Assume other duties, responsibilities, and special projects as needed.

Requirements

• Graduation from an accredited college or university with a Bachelor’s degree in Accounting or a related field.
• Three years of progressively responsible experience in bookkeeping, accounting, administration, and management.
• Accounts receivable, bank reconciliation, and payroll tax filing experience required.
• Three years of experience working with spreadsheets, automated ledgers, and importing/exporting data using various software programs.
• Must have an acceptable driving record as determined by criteria established by the Agency’s insurance carrier and by Agency policy.

At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified under Education and Experience.