Assistant Controller

About the role

The American Mathematical Society (AMS), founded in 1888, is a non-profit membership organization dedicated to advancing research and connecting the diverse global mathematical community through various initiatives. The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.

Responsibilities

• Coincide with the monthly financial close process, ensuring timely and accurate completion.
• Maintain oversight of daily cash activity, identify incoming receipts, and coordinate with Customer Services to ensure timely and accurate application of customer payments.
• Prepare and review journal entries, account reconciliations, and support schedules pertaining to budgets, including review of annual budget.
• Aid in ensuring the accuracy and integrity of the general ledger and financial records.
• Research and apply generally accepted accounting principles (GAAP) to complex accounting transactions.
• Aid in the preparation and coordination of the annual audit, including auditor requests and supporting documentation.
• Prepare and review schedules for the annual Form 990 and other regulatory filings.
• Support the implementation, maintenance, and optimization of the organization's ERP and other financial systems.
• Review transactions for appropriate account coding and proper financial reporting.
• Collaborate with departments across the organization to resolve accounting issues and improve financial processes.
• Prepare monthly bank reconciliations.
• Prepare and file annual Forms 1099 and 1042-S in compliance with IRS reporting requirements.
• Manage and maintain AMS’s fund accounting structure, including general funds, restricted funds, grant funds, and endowment-related accounts.
• Maintain accounting records for AMS endowment funds, including true endowments, board-designated funds, and related investment accounts.
• Perform other or similar related duties as requested or assigned.

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field required.
• Five plus years of progressive accounting experience, preferably within a nonprofit, association, higher education, foundation, or other mission-driven organization.
• Strong understanding of fund accounting and nonprofit financial reporting.
• Audit experience preferred but not required.
• Experience in complex, automated accounting systems, such as NetSuite, Sage, or Microsoft Dynamics, helpful.
• Excellent project management skills, including work prioritization, planning, and task delegation.
• Fund Accounting experience preferred, not required.
• Must possess strong level of analytical skills along with critical-thinking and problem-solving skills.
• Experience with royalties is a plus.
• Must have excellent written, oral and communication skills with the ability to interact with people at all levels of the organization.
• Advanced proficiency with Microsoft Excel and financial reporting tools.
• Work effectively as a team member.

Supervisory Responsibilities

No