Assistant Construction Project Manager / HPM

About the role

The Assistant Project Manager works with internal and external project teams to facilitate project documentation and delivery requirements, ensuring effective day-to-day administration and coordination. This role involves travel up to 25% of the time.

Responsibilities

• Participate in the setup and maintenance of construction project management, including planning, scheduling, and budgeting prior to project start.
• Assist in coordinating and expediting shop drawings, submittals, construction materials, change orders, pricing, and related approvals.
• Create, update, and refer to RFI logs, submittal logs, bulletin schedules, and start-up document checklists.
• Coordinate, obtain, and communicate all required information for construction and installation of owner-furnished equipment.
• Update and maintain contract drawings with new contract information received as bulletins, RFIs, ASIs, and proposal requests.
• Participate in the review of contractor and material supplier invoices, company invoices, change order pricing, drawings, and submittals.
• Maintain and update project schedules.
• Initiate, organize, and attend project meetings, ensuring agendas and minutes are produced and distributed.
• Assist Project Manager(s) with updating PM Web for RFIs, submittals, drawing logs, and other management tools.
• Maintain the CBI report and ensure all insurance is up to date.
• Assist with compilation of project close-out and operation/maintenance manuals for delivery to the owner.
• Assist Project Manager with change order reviews.
• Create and maintain project information in the project management system.
• Correspond on routine inquiries with subcontractors and vendors throughout the project duration.
• Coordinate invoice routing and monitor payments to contractors and vendors.
• Compile and distribute meeting minutes as necessary.
• Prepare agendas for meetings and arrange logistics such as catering for luncheon meetings.
• Maintain field drawings with updates, modifications, and deletions.

Requirements

• Bachelor’s Degree in Building Science, Construction Management, Civil Engineering, or a related field.
• 1–3 years of industry experience; Owner’s rep/Program Management experience is preferable.
• Experience with construction project management software such as Viewpoint, VICO, and BIM.
• Proficient in MS Word.
• Valid Driver’s License required.
• LEED AP and/or CCM certifications helpful.

Physical Demands and Working Environment

The role requires sufficient physical ability and mobility to work in an office and outdoor setting with exposure to weather and temperature conditions. Responsibilities include:

• Standing or sitting for prolonged periods.
• Occasional stooping, bending, kneeling, crouching, reaching, and twisting.
• Lifting, carrying, pushing, or pulling light to moderate amounts of weight.
• Operating equipment requiring repetitive hand movement and fine coordination.
• Traveling to other locations using various modes of private and commercial transportation.
• Verbal communication to exchange information.
• Normal visual and hearing range with or without correction.