Assistant Community Association Manager

Duties and Responsibilities

• Prepare and maintain complete resident files
• Maintain general office and vendor files
• Type letters, memos and leases
• Affiliate in maintenance of work order system and in following purchase order procedures
• Order office supplies within established budgeted guidelines
• Affiliate in typing monthly reports
• Maintain a daily phone log and daily things-to-do log
• Affiliate in collection of assessments and preparation of receipts
• Work with attorney and property manager regarding legal collection proceedings
• Maintain courteous communication with the owners, residents and representatives of other companies
• Maintain emergency sheet to include all pertinent phone numbers, local police, fire and contractor numbers; list property address and property information such as number of units, building number(s), number of stories, number of elevators, and locations of electric, gas and water shut-offs
• Perform other related duties as assigned

Skills and Qualifications

• Two years' experience as Assistant Community Manager or equivalent field, such as full-time secretarial experience
• High school education or equivalent in work experience
• Accurate typing skills
• Ability to assist the property manager in day-to-day activities
• Accredited resident manager or similar designation such as the Certified Manager Community Associations (CMCA) or Certified Apartment Manager (CAM)