Assistant Clinical Research Coordinator

About the Role

Stanford University’s Department of Dermatology is seeking an Assistant Clinical Research Coordinator (ACRC) to perform administrative support duties related to the collection of clinical data and the coordination of clinical studies. This position is hybrid and requires at least 3 days in the office a week at the Redwood City Campus. The ACRC will work under the supervision of the principal investigator and the clinical research manager.

Responsibilities

• Schedule and/or call subjects for appointments; contact participants with reminders or other requirements.
• Prepare, distribute, and process questionnaires.
• Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence.
• Assist with the screening, recruiting, and obtaining consent of study participants. Review medical records and/or perform telephone or in-person interviews to gather data, as needed.
• Administer standard study questionnaires and tests, score test measurements and questionnaires, and code data for computer entry. Perform quantitative review of forms, tests, and other measurements for completeness and accuracy.
• Extract data from source documents for research studies as directed. Collect data and complete case report forms.
• Perform basic measurements and tests on patients according to protocol, such as obtaining vital signs and performing phlebotomy and EKG, after appropriate training/certification. Collect study specimens according to protocol.
• Prepare, process, and ship specimens/samples accurately under well-defined requirements.
• Order and maintain equipment and supplies.
• Process study compensation payments and thank you letters to subjects upon completion of trial activities.
• Assist with post-study activities, as needed.

Requirements

• Two-year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.
• General knowledge of medical terminology.
• Working toward certification(s) to perform basic patient measurements and tests, such as phlebotomy and EKG.
• Must possess and maintain a valid California non-commercial Class C Driver's License, if applicable.

Qualifications

• A Bachelor’s degree with an educational background in medicine and/or scientific field (biological sciences, social sciences, etc.).
• Proven ability to work independently and take ownership of a project.
• Proven ability to work collaboratively and cooperatively in a team environment.
• Ability to work effectively in a fast-paced environment and balance multiple projects and timelines at one time.
• Strong oral and written communication skills.
• Detail-oriented with excellent organizational skills.
• Proficiency in using computers, software, AI tools such as Claude Code/Cowork, and web-based applications in a previous administrative setting.

Physical Requirements

• Frequently stand, walk, twist, bend, stoop, squat, and use fine light/fine grasping.
• Occasionally sit, reach above shoulders, perform desk-based computer tasks, use a telephone, and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

Working Conditions

• Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid, or tissues and risk of exposure to contagious diseases and infections.
• May require extended or unusual work hours based on research requirements and business needs.

Work Standards

• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures.