Assistant City Clerk

About the role

The City of Oxnard City Clerk’s Department is seeking an experienced professional Assistant City Clerk who is technology-inclined, organized, detail-oriented, and efficient to act as the Assistant City Clerk. The position will perform complex and confidential administrative, analytical, and office support functions and will report directly to the City Clerk and act on his/her behalf during absences.

Responsibilities

• Assume management responsibility for all services and activities of the City Clerk's Office including maintaining responsibility for the City Seal, City Council agendas, meetings and minutes, municipal elections and municipal code maintenance.
• Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures.
• In the absence of the City Clerk, performs all required duties, including acting as the Clerk to the City Council.
• Provide responsible staff assistance to Assistant City Manager.
• Affords a variety of information gathering and records retrieval research services to the public and public officials regarding elections, local government legislative processes and actions, municipal corporate history and Fair Political Practices Commission filings.
• Assists in the preparation, development, processing, maintenance and retention of official City documents and records; assists in the design and maintenance of the office records management program.
• Coordinates, assists in and oversees the preparation and timely completion of City Council agendas, meeting materials, recording actions, proceedings and meeting minutes; attends meetings; provides staff support of City Manager’s Office and elected officials.
• Responds to citizen inquiries and complaints; reviews and resolves issues; assists in maintaining and implementing public relations services and program.
• Recommends and assists in the development of program goals and objectives; administers policies and procedures; administers oaths of office; participates in budget development, forecasting and assists in administering budget adjustments.

Requirements

• Associate’s degree in public administration, business administration or related field.
• Three (3) years of experience in a city clerk’s office.

Qualifications

• Possession of, or ability to obtain a valid, class C California driver's license.
• Must be able to effectively communicate in English, both orally and in writing.

Skills

• Technology-inclined.
• Organized.
• Detail-oriented.
• Efficient.

Benefits

Not specified.

Pay

Not specified.

Schedule

Normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. This position will be required to be available to work additional hours as needed to respond to workload needs including but not limited to evening City Council/Committee meetings.