Assistant Business Office Manager

Responsibilities

• Records cash receipts in the proper company or resident account.
• Assembles invoices and corresponding statements for accounts payable and prepares the necessary credit memo; posts disbursements to the general ledger and completes entries through the trial balance.
• Maintains necessary billing and financial information on resident business files.
• Maintains resident trust accounts, balances monthly, and sends statements to residents as required.
• Maintains general petty cash and resident trust petty cash and makes necessary disbursements; receives appropriate signatures and posts transactions.
• Accumulates records from the department managers and accomplishes the month-end closing, reporting all necessary information for Regional Office.
• Reconciles bank statements, monthly.
• Performs and coordinates all collection efforts with Administrator.
• Sends bills monthly to residents and third party agencies; maintains accurate records of payor sources, addresses, telephone numbers, etc.; explains bills to residents as necessary and maintains appropriate back-up records.
• Maintains Medicare/Medicaid logs and prepares information for year-end audits and cost reports.
• Maintains system for recording payables/receivables and accurately completes month-end accruals for charges not yet billed and payables not yet received.
• Knowledge of reimbursement system, allowable services and documentation required so billings are accurate.
• Reconciles room and board to monthly census.
• Maintains confidentiality of all information.
• Maintains effective communication with residents, families and facility staff.

Qualifications

• Two years of college level accounting courses are required or equivalent experience.
• One to two years experience in accounting or bookkeeping in long term care or the skilled nursing setting is required.
• Clerical ability required to detect and avoid errors in posting figures between accounts.
• Knowledge of adding machines and computer software.
• Good interpersonal and customer services skills needed to effectively work with residents, families and outside agencies.