Assistant Business Office Manager (ABOM)

About the role

Madisonville Health and Rehabilitation is seeking an organized, detail-oriented Assistant Business Office Manager to support important business office functions while working alongside a team committed to providing exceptional care and service to residents.

Essential Duties & Responsibilities

• Assist in management duties including hiring, training and developing, coaching and counseling, and terminating department staff, as deemed necessary
• Perform or assist with payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and typing
• Work with or support the Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments
• Assist the Business Office Manager in monitoring the day-to-day operation of the Business Office to establish priorities and manage records, budgets, or supplies
• Fill in as Business Office Manager as needed with limited or full authority
• Support and assist the Business Office Manager with State, Federal, and Company standards, including alerting management to potential non-compliance issues and the preparation of correction plans
• Make bank deposits, as requested
• Assist with end-of-month packet procedures such as cash receipts including Resident Accounts, bank reconciliation, preparation of Resident Trust Fund Accounts for closing, and allocation of interest to the proper accounts
• Maintain accuracy and efficiency in all work performed
• Prepare disbursement checks for payment of expenditures approved by the Administrator
• Other special projects and duties, as assigned

Qualifications

• High school diploma or GED required or equivalent related work experience
• Minimum of one (1) year management/supervisory experience preferred
• Effective verbal and written English communication skills
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, PowerPoint and Outlook, Internet, and Intranet navigation
• Highest level of professionalism with the ability to maintain confidentiality
• Strong analytical and problem-solving skills
• Excellent Customer Service, personal and over-the-phone
• Some HR and Payroll experience is a plus