Assistant Athletic Director for Facilities & Operations

UMSL Athletics is seeking a highly organized, collaborative, and service-oriented professional to lead facility operations and game-day experiences for its NCAA Division II program.

About the role

The Assistant Athletic Director for Facilities and Game Operations provides leadership and oversight for the operation, scheduling, preparation, and management of UMSL Athletics facilities and serves as the department’s primary administrator for home competition and game-day operations. This position coordinates the people, facilities, equipment, and operational resources necessary to deliver a high-quality competitive environment and an outstanding experience for student-athletes, coaches, visiting teams, officials, and spectators.

As a member of the Athletics administrative team, the Assistant Athletic Director collaborates with coaches, staff, and campus partners—including facilities management, campus police, and risk management—to support UMSL’s commitment to competitive excellence, student-athlete well-being, fiscal responsibility, and compliance with University, Great Lakes Valley Conference (GLVC), and NCAA Division II policies.

Responsibilities

• Provide day-to-day oversight of UMSL Athletics facilities and competition venues, ensuring they are safe, functional, clean, and prepared for practices, competitions, camps, and special events.
• Coordinate the scheduling and use of athletic facilities in collaboration with coaches, administrators, campus departments, and external users.
• Conduct regular facility inspections and identify maintenance, repair, safety, and improvement needs.
• Serve as the primary Athletics liaison with UMSL facilities personnel, grounds, custodial services, campus police, and other university partners.
• Coordinate facility setup, equipment, signage, access, storage, and operational needs.
• Develop and maintain facility operating procedures, schedules, maintenance priorities, and venue-specific plans.
• Assist Athletics leadership with planning and implementation of facility improvements, renovations, capital projects, and equipment purchases.
• Coordinate and oversee approved external uses and rentals of athletic facilities.
• Lead the planning and execution of UMSL home athletic contests, tournaments, championships, and special events.
• Serve as the primary game administrator or designate appropriate game management personnel for home competitions.
• Develop comprehensive game-day operations plans, timelines, staffing assignments, checklists, and venue setups.
• Coordinate operational needs with coaches, sports medicine, athletic communications, marketing, officials, visiting teams, campus police, facilities personnel, and other internal and external partners.
• Recruit, hire, train, schedule, supervise, and evaluate student and part-time game operations personnel.
• Coordinate game-day staffing in areas such as event management, ticketing, crowd control, scoreboard operations, public address, facility setup and breakdown, and other operational functions.
• Ensure competition venues are prepared in accordance with NCAA Division II, GLVC, and sport-specific requirements.
• Coordinate logistics for visiting teams and officials, including arrival information, parking, locker rooms, facility access, and other competition needs.
• Serve as a problem solver and decision-maker during home events, responding effectively to weather, facility, staffing, safety, scheduling, and other operational issues.
• Coordinate post-event breakdown, facility reset, incident reporting, and follow-up.
• Lead or assist with the planning and execution of GLVC and NCAA Division II postseason competitions hosted by UMSL, including championship manuals, facility requirements, staffing, team and officials’ needs, signage, credentials, and hospitality.
• Support Athletics and University special events held within athletic facilities.
• Position UMSL to successfully pursue and host conference, regional, and national championship opportunities.
• Assist in developing, reviewing, and implementing emergency action plans for UMSL athletic facilities and events.
• Collaborate with sports medicine, campus police, facilities personnel, University administration, and other partners regarding event safety and emergency preparedness.
• Monitor facilities and events for potential safety concerns and coordinate timely corrective action.
• Assist with severe weather planning, crowd management, evacuation procedures, and other event contingency planning.
• Maintain appropriate facility inspection, incident, and operational documentation.
• Manage assigned budgets related to facilities, game operations, event staffing, equipment, and other operational needs.
• Exercise responsible stewardship of University and Athletics resources and identify opportunities to improve operational efficiency.
• Supervise assigned full-time, part-time, temporary, and student personnel.
• Develop training materials, operational manuals, checklists, and procedures to promote consistent execution across UMSL athletic events.
• Establish and maintain productive relationships with coaches, staff, student-athletes, University departments, vendors, contractors, officials, conference personnel, and community partners.
• Participate as a member of the Athletics administrative team and contribute to departmental planning, policy development, and strategic initiatives.
• Assist with camps, clinics, external events, and other departmental activities as assigned.

Requirements

• Bachelor’s degree in a related area or an equivalent combination of education and experience.
• At least 3 years of relevant professional experience.

Preferred Qualifications

• Master’s degree in sport management, athletics administration, business administration, higher education, recreation, or a related field.
• Experience working within NCAA Division II intercollegiate athletics.
• Experience with athletic facility management and collegiate game operations.
• Experience supervising student employees, part-time personnel, and/or game-day staff.
• Experience managing operating budgets, vendors, purchasing, or facility improvement projects.
• Working knowledge of NCAA Division II and conference championship and game-management requirements.
• Experience hosting NCAA or conference postseason competition.
• Experience developing emergency action plans, event-management plans, and facility operating procedures.
• Demonstrated commitment to providing an exceptional student-athlete and spectator experience.

Schedule

The Assistant Athletic Director for Facilities and Game Operations must be available for a schedule that varies according to Athletics needs, including regular evening and weekend responsibilities and occasional holiday assignments.

Pay

$58,000–$62,000 per year.

Benefits

This position is eligible for a comprehensive University benefits package, including:

• Medical, dental, and vision plans.
• Retirement benefits.
• Paid time off, short- and long-term disability, paid parental leave, and paid caregiver leave.
• Educational fee discounts for all four UM System campuses.