Assistant

Essential Duties And Responsibilities

• Service Liaison
  • Serve as a highly knowledgeable resource about the firm
  • Collaborate with off-site word processing services (OMM-Call), onsite Duplication and Office Services teams, Travel, Billing, and other firmwide departments to delegate work, provide quality checks, and meet deadlines
  • Act as liaison between lawyers and IT User Support to address technical/software issues
  • Collaborate with other Assistants across offices and departments/teams to ensure efficient and high-level support for lawyers, practice groups, and case/deal teams
• Intake, Billing, and Filings
  • Onboard new clients and open new matters in accordance with Conflicts Department procedures
  • Aid lawyers with court filings, act as liaison with Court Services Department
  • Clear understanding of Litigation and Corporate practices and associated business and operational processes, with the ability to work across the respective practice’s support, including business development and practice support teams
  • Work directly with case teams and associated vendors to support and meet relevant needs, including trial space selection, translation services, and court reporters, among others
  • Support attorney case-related work, including document edits, research projects (compiling data into spreadsheets, pulling requested cases, etc.), and client or government letter drafts
  • Perform filing, photocopying, scanning, faxing, compiling, mailing/delivery, and distribution of documents
  • Manage and maintain lawyers' calendars, email inbox, telephone calls and messages; anticipate items that require follow-up
• Marketing and Business Development
  • Assemble marketing materials (lawyers’ biographies, one-pagers, pitch materials), using PowerPoint as required
  • Request updates to lawyers’ biographies in collaboration with BD team
  • Maintain lawyers’ contacts in Outlook and firm CRM
  • Conduct internet research and coordinate with the knowledge services team to pull articles to support lawyers’ BD efforts
  • Update BD team on lawyers’ BD activities (meetings, meals, speaking engagements, conference attendance)
  • Submit sponsorships and charitable contribution invoices
  • Provide support for BD-related events

Knowledge, Skills And Experience

• Minimum of 5 years experience working in a legal and/or professional services environment
• Proficient using MS Office products (Word, PowerPoint, Excel, Outlook), with a minimum typing speed of 50 WPM, and be familiar with Intapp time entry, Elite billing systems, ECF, State and Federal Court rules, Lexis Nexis, PACER, ALN and eDocs
• Excellent grammar, communication and organizational skills (on-line and paper), as well as the ability to work under pressure and prioritize to meet deadlines
• Energetic self-starter who is highly customer service oriented and can work in a fast-paced, team environment
• Ability to work overtime as needed
• Ability to work in the office full time, when needed / requested
• Strong administrative skills in areas of organization, attention to detail, and travel and meeting planning
• Exemplary writing skills, excellent communication, interpersonal and organizational skills
• Forward thinking, proactive, and able to demonstrate initiative while managing and meeting deadlines

Benefits

We offer an excellent salary and benefits package.