Asset Management Systems Manager

Brief Job Description

Project Manager I – serves as project lead in support of the various functions and projects in the Asset Management Office. Work includes providing support, coordinating with other agency program areas such as RAS, state hospitals and state living centers for implementation of a new enterprise virtual asset tracking (VAT) inventory system. Responsibilities include planning and tracking project timelines and deliverables, coordinating with HHS agencies, stakeholders, and external vendors, monitoring statewide annual inventory projects, training statewide inventory coordinators, serving as subject‑matter expert for the VAT RFID system, ensuring compliance with Comptroller policies, preparing special reports, performing property management duties, tracking purchase orders, educating asset custodians, and assisting with program analysis and policy recommendations.

Essential Job Functions

• Attend work on a regular schedule and perform assigned duties.
• Coordinate with asset management staff, internal and external program areas to ensure completion of asset‑related tasks and provide statewide inventory coordinator training (30%).
• Analyze HHS enterprise inventory system risks and recommend improvements, implementing approved procedural or policy changes (10%).
• Prepare, review, and provide specialized asset management reports to management, tracking status, budget, and objectives (10%).
• Plan and conduct training for internal staff and statewide inventory coordinators on multi‑agency annual inventory, asset updates, tracking, and VAT RFID system use (15%).
• Assist program management in reviewing, recommending, and developing asset management policies and procedures, and implement approved changes (10%).
• Coordinate, perform, schedule, and conduct inventory spot checks statewide; make compliance recommendations and update asset records as needed (10%).
• Serve as subject‑matter expert to answer inquiries, troubleshoot, and provide training for internal and external asset management customers (15%).

Knowledge, Skills, and Abilities

• Knowledge: Asset Management programs, policies, and procedures; agency methods, principles, and practices; asset requisitioning and purchasing for appropriate asset coding.
• Skills: Coordinating and managing inventory project activities across programs; proficient use of Outlook, Word, Excel, Access, and automated inventory systems; applying appropriate asset tagging methods; leading diverse teams and assigning tasks to meet goals.
• Abilities: Critical thinking to analyze and improve operations; evaluating programs and proposing recommendations; interpreting complex information and applying agency policies; professional communication at all levels; planning, scheduling, and monitoring events to ensure timely completion; training others in asset‑management functions.

Requirements

• Experience in asset management, inventory control, or warehouse operations.
• Experience using computers and relevant software applications.
• Experience managing projects.
• Physical ability to lift up to 50 lb, bend, stoop, and stand for extended periods; work may be outdoors, in an office, and/or in a warehouse.
• Occasional travel (up to 25 %) to conduct inventory and facility checks at various locations.

Benefits

Comprehensive benefits package includes 100 % paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time‑off benefits, numerous opportunities for career advancement, and more. See the “Benefits of Working at HHS” webpage for additional details.

Pay

Salary range: $4,263.16 – $5,521.16 per month (pay frequency: monthly). Salary group: TEXAS‑B‑20. Position is non‑exempt.

Schedule

Shift: Day. Position is full‑time regular. Eligible for telework in accordance with agency policy. Travel up to 25 % of time.

Location: Austin, TX – 4601 W Guadalupe St.