Asset Management Specialist

NATURE OF WORK

This is entry-level clerical and staff support work of a routine nature. Positions allocated to this classification report to a designated supervisor and work under close to general supervision. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.

MINIMUM REQUIREMENTS

• Graduation from an accredited high school or possession of an acceptable equivalency diploma;
• One year clerical experience;
• Or an equivalent combination of education and experience which provide the required knowledge, skills and ability.

CLASSIFICATION STANDARDS

Positions allocated to this classification report to a designated supervisor and work under close to general supervision. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.

ESSENTIAL JOB FUNCTIONS

• Acts as a receptionist, answers phones and responds to inquiries, referring non-routine information requests;
• Provides staff support backup;
• Keeps departmental calendars, including scheduling meetings;
• Obtains needed supplies;
• Collects, compiles, prepares, distributes and maintains regular reports, accounts, correspondence, forms, data, records and information;
• Operates and helps maintain all office/postal machines, including computers, meters and printers;
• Receives, processes and distributes mail;
• Opens and dumps mail pouches and sacks and faces, cancels and ties mail;
• Issues, receives and maintains vendor applications/lists;
• Affords assistance to staff with the entry and evaluation of standard materials bids;
• Performs cash reconciliation as needed;
• Attends work on continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

• May assist in the preparation of duplex copies and in the distribution of office supplies;
• Affords assistance to staff with bids and with difficult clerical and administrative details;
• Performs other related duties as assigned depending on assignment.

KNOWLEDGE AND SKILLS

• Knowledge of and ability to use computers, basic office equipment and relevant software;
• Knowledge of office and bookkeeping terminology, practices, procedures and business English, spelling and arithmetic;
• Ability to keep records and prepare reports;
• Ability to operate work related equipment;
• Ability to understand and follow oral and written instructions;
• Ability to work effectively with co-workers, internal and external customers and the general public;
• Ability to communicate effectively, both orally and in writing;
• Ability to perform varied office and clerical work involving administrative responsibility;
• Ability to make rapid and accurate mathematical computations;
• Knowledge of governmental budget procedures;
• Skill in accurate handling of large sums of money;
• Knowledge of mail handling procedures, including postal regulations for first class and bulk mail presorts;
• Knowledge of City geography and location of City buildings.

REVISION DATE

1/17/2007

Benefits Information

To learn more about benefits available to eligible City of Gainesville / Gainesville Regional Utilities employees, please CLICK HERE.

Application Questions

• Have graduated from high school or do you have an acceptable equivalency diploma?
• Do you have one year clerical or mail delivery experience?
• How many years of mail delivery experience do you have?