Asset Management Program Supervisor

Brief Job Description

Performs highly advanced administrative, supervisory, consultative, analytical, quality assurance, compliance, project management, and program coordination work in support of Asset Management Office leadership and statewide asset management operations. Work involves assisting with program supervision, project planning and oversight, operational coordination, performance monitoring, compliance activities, reporting, risk identification, process improvement, and evaluation of program results.

Provides coordinated support for AMO activities involving asset management operations, inventory accountability, reporting, reconciliation, financial asset activities, compliance monitoring, systems coordination, policy support, training, quality assurance, and process improvement. Works with AMO leadership to support program goals, priorities, plans, schedules, performance standards, and measures of success. Monitors projects and program activities to identify issues, risks, resource needs, and performance trends. Prepares reports, summaries, and recommendations to support management and executive decision-making.

May supervise assigned personnel and coordinate work performed across AMO functional areas. Provides direction, technical assistance, and operational support to staff and stakeholders, as assigned. Promotes coordination, consistency, and compliance with applicable policies, procedures, internal controls, and property management requirements. Serves as a liaison with agency leadership, program areas, operational staff, auditors, contractors, and other stakeholders on asset management initiatives, compliance activities, corrective action efforts, inventory-related activities, and special projects. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Essential Job Functions

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

• Support to AMO Directors, Program Supervision, and Operational Coordination (20%): Supports AMO leadership in coordinating program operations, setting priorities, monitoring assigned work, communicating expectations, and addressing operational needs. Provides guidance, status information, and recommendations to support and promote consistent program performance, accountability, and compliance alignment with agency requirements.
• Quality Assurance, Compliance Management, and Corrective Action Oversight (20%): Oversees quality assurance, compliance, monitoring, and corrective action for AMO operations. Reviews program activities, identifies risks and process concerns, recommends improvements, and supports audit readiness through consistent monitoring, documentation, and follow-up.
• Project Planning, Oversight, and Special Projects (20%): Plans, coordinates, and monitors AMO projects and special initiatives. Establishes objectives, tracks milestones and deliverables, coordinates stakeholder participation, identifies risks or barriers, and provides recommendations and status updates to support timely completion and effective outcomes.
• Metrics, Program Performance, Data Management, and Executive Reporting (20%): Develops, analyzes, and reports program metrics, workload information, project status, compliance results, and operational trends. Prepares clear reports, dashboards, summaries, and recommendations to help AMO leadership and executive leadership evaluate performance, address risks, allocate resources, and improve program outcomes.
• Statewide Inventory, Accountability, Policy, Training, and Technical Leadership (10%): Supports inventory, asset accountability, policy, training, and technical guidance activities. Coordinates planning, reconciliation, verification, documentation, and compliance support while assisting with developing procedures, guidance, and training that promote consistent asset management practices.
• Staff Supervision, Workforce Coordination, and Stakeholder Leadership (10%): May supervise assigned staff and coordinate workforce activities supporting AMO program projects and priorities. Plans and assigns work, communicates expectations, monitors results, supports staff and employee development, and promotes collaboration across AMO functional areas and stakeholders.
• Other Duties: As assigned and may work to ensure business continuity during disasters.

Knowledge, Skills and Abilities

Knowledge Of:

• Program supervision and administration.
• Project planning, project oversight, and project-status reporting.
• Performance measurement and program evaluation.
• Asset management principles and the complete asset lifecycle.
• Physical inventory planning, execution, reconciliation, and certification.
• Property accountability, inventory control, acquisitions, transfers, surplus, and disposals.
• State property accounting and financial asset management principles.
• Strategic planning, risk management, internal controls, and quality assurance.
• Supervisory practices, staff development, and workload management.
• Business process analysis and continuous improvement.
• Applicable state and agency policies, procedures, rules, and regulations.
• Automated inventory, purchasing, requisitioning, financial, reporting, and property-accounting systems.

Skill In:

• Supporting directors with program supervision and operational coordination.
• Developing project plans, milestones, deliverables, schedules, and status reports.
• Monitoring complex projects and multiple operational workstreams.
• Developing and tracking performance metrics and key performance indicators.
• Analyzing operational, inventory, financial, project, and compliance data.
• Identifying trends, risks, performance gaps, and resource needs.
• Preparing executive summaries, dashboards, presentations, and recommendations.
• Planning and conducting physical inventories and compliance reviews.
• Supervising, coaching, training, and developing employees.
• Establishing priorities and managing competing assignments and deadlines.
• Communicating complex information to directors, executive leadership, managers, staff, and stakeholders.
• Using spreadsheets, databases, reporting applications, project-tracking tools, and automated asset-management systems.

Ability To:

• Support AMO directors in overseeing multiple statewide programs and operational functions.
• Translate leadership priorities into project plans, work assignments, measures, and deliverables.
• Establish and monitor project milestones, performance targets, and completion requirements.
• Evaluate program and project performance using reliable operational data.
• Provide objective, timely, and action-oriented information to AMO directors and executive leadership.
• Coordinate assignments across AMO functional areas and organizational boundaries.
• Interpret and apply laws, rules, policies, procedures, and property-management requirements.
• Evaluate program effectiveness and recommend corrective or improvement actions.
• Exercise sound judgment and make decisions within delegated authority.
• Recognize matters requiring director or executive leadership attention.
• Assign and supervise the work of others.

Initial Screening Criteria

• Experience in asset management, auditing, compliance, quality assurance, program management, project management, operations management, financial management, organizational analysis, business process improvement, or related fields.
• At least two years of experience leading projects, teams, workgroups, or program activities.

Preferred Qualifications

• Graduation from an accredited four-year college or university.
• Experience administering statewide compliance or quality assurance programs.
• Experience with asset management, inventory management, or state property accounting.
• Experience managing complex projects.
• Experience developing policies and procedures.
• Experience supporting internal or external audits.
• Experience with CAPPS, HHSAS, SPA, Power BI, or similar systems.
• Certification in project management, quality management, auditing, Lean, Six Sigma, or related disciplines.

Additional Information

Salary Range: $5,797.66 - $7,653.00 monthly. Shift: Day. FLSA: Exempt. Regular/full-time position located in Austin, TX (4601 W Guadalupe St). Telework is subject to change based on business needs and management directives; when telework is allowed, it requires reliable personal internet and a workspace that supports the protection of confidential information.

Some travel and flexibility in hours may be required, including occasional extended hours. Statewide travel, including overnight travel, may be required up to 35% to conduct inventories, project reviews, compliance assessments, operational evaluations, training, meetings, site visits to regional offices, warehouses, State Supported Living Centers, State Hospitals, and other HHSC/DSHS facilities, or special assignments. Work may occasionally require irregular hours to meet inventory, reporting, reconciliation, project, system implementation, compliance, audit readiness, corrective action, or executive leadership deadlines.

Work is performed in office, warehouse, storage, receiving, surplus, and other agency environments. The position requires extensive computer use and may require prolonged sitting, standing, walking, bending, reaching, lifting, pushing, pulling (up to 50lbs), and movement through areas containing stored property. The position may conduct or observe physical inventories; examine furniture, equipment, technology, and other assets; verify or apply asset tags; and access property located in offices, warehouses, storage areas, and other operational locations.

Employment offers depend on available budgeted funds. Salary will be set per budget limits, HHSC starting salary guidelines, and within the posted range. Selected candidate will have to successfully complete any required due diligence/background and reference checks.

Military Crosswalk

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 0203, 0207, 0302, 0370, 0520, 0602, 0802, 1802, 1803, 2340, 5502, 6302, 6502, 7202, 7208, 7210, 7220, 7502, 8005, 8858, 9702, 16GX, 60C0, 611X, 612X, 63G0, 641X, 712X, 86M0, 86P0, 8U000, 9G100, BOSN, ELC, ISS, MAT, MED, MLES, MSSD, MSSE, MS SR, OSS, WEPS. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.