Asset Management Program Coordinator

About the role

Performs advanced consultative, technical, analytical, training, project management, and coordination work in support of state office asset management operations for the Strategic Operations Asset Management Office (AMO) reporting to the AMO Director. Serves as a senior subject‑matter expert responsible for planning, coordinating, conducting, and evaluating asset management activities involving acquisitions, inventory management, physical inventories, asset accountability, reconciliation, property reporting, disposal activities, compliance monitoring, training, and program improvement initiatives. Works under limited supervision with considerable latitude for initiative and independent judgment, and acts as a liaison among agency program areas, regional offices, financial management functions, warehouse and disposal operations, and executive leadership.

Essential Job Functions

• State office Asset Management Operations, Reporting and Reconciliation (25%) – Coordinates and oversees acquisitions, transfers, inventory accountability, reconciliation, reporting, and disposal activities; reviews complex asset transactions; provides technical guidance; researches and resolves inventory discrepancies; analyzes trends and prepares reports and dashboards; maintains supporting documentation; coordinates reporting between state office, regional offices, warehouses, financial staff, and program areas.
• State office Inventory Management and Physical Inventory Coordination (25%) – Plans, coordinates, conducts, and evaluates annual physical inventory activities, verification programs, spot checks, and compliance assessments; develops schedules, procedures, and training materials; conducts research and analysis of discrepancies; oversees asset tagging and updates records; validates certification documentation; resolves issues among regional staff, program areas, and leadership.
• Program Analysis, Executive Reporting and Performance Improvement (20%) – Performs advanced analysis of inventory data, financial records, reconciliation activities, asset trends, compliance risks, and performance measures; develops management reports, presentations, and data‑driven recommendations; implements business process improvement initiatives; serves as subject‑matter expert in cross‑functional workgroups and operational reviews.
• Policy, Procedure, Training and Communications (20%) – Develops, revises, and maintains policies, procedures, desk guides, forms, reference materials, training curricula, and communication materials; creates and delivers virtual and in‑person training; develops process documentation and job aids; researches state property requirements, audit recommendations, and best practices; prepares presentations, reports, correspondence, and briefing materials.
• Warehouse, Disposal and Special Project Support (15%) – Supports warehouse and surplus property operations; assists with project planning and execution related to inventory, disposal, asset tracking, warehouse operations, lifecycle management, and process improvements; coordinates activities with internal and external stakeholders; supports implementation of special projects assigned by the Asset Management Director.
• Audit, Compliance and Other Duties (10%) – Supports AMO supervisor with audit responses and corrective action plans; conducts statewide inventory asset management reviews and compliance monitoring; researches statutes, rules, policies, audit findings, and operational requirements; may participate in emergency preparedness, continuity of operations, and disaster response activities.

Knowledge, Skills and Abilities

• State property accounting requirements
• Asset management principles and practices
• Inventory control processes
• Data analysis and reporting methods
• Process improvement methodologies
• Project management principles
• State government operations and HHSC business processes
• Policy and procedure development
• Data analysis and reconciliation using Microsoft Excel, Power BI, CAPPS, and related systems
• Developing reports and presentations
• Public speaking and training delivery
• Problem solving and project coordination
• Written and verbal communication
• Interpretation of complex requirements and regulations
• Ability to coordinate multiple projects simultaneously and conduct operational reviews
• Independent and collaborative work style
• Travel statewide and analyze data to develop recommendations

Initial Screening Criteria

• Experience in asset management, inventory management, property accounting, financial reconciliation, program administration, operations management, auditing, compliance, project coordination, business analysis, logistics, or related field.
• Experience coordinating projects, conducting inventories, analyzing data, interpreting policies and procedures, and utilizing automated financial, inventory, or asset management systems.

Preferred Qualifications

• Graduation from an accredited four‑year college or university.
• Experience with state property accounting requirements.
• Experience utilizing CAPPS, HHSAS, SPA, Power BI, or other inventory systems.
• Experience conducting inventory certifications or reconciliations.
• Experience delivering training and developing procedures.
• Experience supporting state office operations.
• Experience working in warehouse, surplus, logistics, or asset management environments.

Additional Information

• Travel up to 35% statewide, including overnight trips, to conduct inventories, project reviews, compliance assessments, training, meetings, and site visits.
• Telework is subject to change based on business needs; when allowed, a reliable personal internet connection and a secure workspace are required.
• Work environments include office, warehouse, storage, receiving, surplus areas, and other agency locations; extensive computer use and physical activities such as lifting up to 50 lb, walking, bending, and standing are required.
• May involve irregular hours to meet inventory, reporting, reconciliation, project, system implementation, compliance, audit readiness, corrective action, or executive leadership deadlines.
• Employment offers depend on available budgeted funds; salary will be set within the posted range and according to HHSC guidelines.
• Selected candidate must successfully complete required background and reference checks.

Benefits

Comprehensive benefits package includes 100 % paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time‑off benefits, numerous opportunities for career advancement, and additional details available on the “Benefits of Working at HHS” webpage.

Pay

Salary range: $5,098.66 – $6,701.75 per month (pay frequency: monthly). Salary group: TEXAS‑B‑23. Position is exempt, full‑time, day shift.