Asset Management Division Director

Essential Duties And Responsibilities

• Develops and presents recommendations for vehicle and equipment replacement/upgrades based on lifecycle analysis, in collaboration with departments and City leadership
• Directs the procurement process for fleet equipment, including sourcing and researching vehicles, evaluating bids, negotiating terms and conditions, ensuring specification compliance, and utilizing grants where applicable
• Prepares bid award recommendations and related documentation for City Council approval
• Reviews purchase order claims and contracts for adherence to City policy
• Oversees the delivery of new vehicles and equipment to departments, ensuring proper communication and completion of all necessary paperwork
• Creates a vehicle asset shell in the fleet management software including acquisition documents, vehicle specific data including warranty and the preventive maintenance schedule
• Maintains accurate records of all fleet acquisitions, contracts, invoices, and delivery documentation, and updates the City's asset management system
• Affords assistance with budget data and cost analysis related to fleet acquisitions and ensures compliance with all relevant regulations
• Directs the repair parts team and oversees the inventory levels, receiving reports, and purchase orders to maintain required inventory levels
• Administers the fleet motor pool and loaner vehicle program
• Responsible for the safe operation, maintenance, repair and compliance of CNG fuel site
• Ensures the departmental adherence to regulations, City policies, procedures, and safety guidelines

Minimum Qualifications

• Combination of education and experience equivalent to a bachelor’s degree in Business Administration, supply chain management, logistics, or a related field
• Five (5) years of experience in automotive or equipment facility management
• Three (3) years of supervisory or management experience

Preferred Qualifications

• Bachelor's degree in Business Administration, supply chain management, logistics, or a related field
• Three (3) years of experience in fleet management or procurement of large fleet
• Experience working in or with a governmental agency

Certifications, Licenses, Registrations

• Valid driver’s license
• Texas Railroad Commission Level 5 CNG fuel site Management Certification or the ability to achieve this certification within one (1) year of employment