ASM Financial Specialist

Job Category: Academic Staff • Employment Type: Regular • Job Profile: Financial Specialist III

About the role

As part of the Student Affairs Business Office, the ASM Financial Specialist will work directly with students and staff to support the operations of the Associated Students of Madison (ASM), the University of Wisconsin-Madison student government. This position will work directly with ASM student leaders and students from Registered Student Organizations (RSOs) that seek to access student segregated fees, helping students to navigate a complex environment in a prompt and friendly manner. The ASM Financial Specialist will track expenses and funding for student groups, while providing hands-on guidance that aligns with university and ASM policies. This position will develop financial reports, reconcile expenses, and work with various campus partners for the benefit of student organizations. Tasks include helping students navigate payments, reimbursements, and purchases through several university finance and HR systems. Occasional evening meetings with students may be needed. While the position is finance-focused, it requires an individual with a passion for working with, advising, and offering support to our students.

The Division of Student Affairs is a community of approximately 850 professionals dedicated to helping University of Wisconsin–Madison students succeed in and out of the classroom. Through programs and services focused on health and well-being, success and belonging, leadership and community engagement, and student advocacy, we foster a welcoming, inclusive, and supportive campus environment where all students can learn, grow, and flourish. Working collaboratively with partners across the university, Student Affairs plays a vital role in enhancing the student experience and advancing UW–Madison’s mission.

Responsibilities

• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Reallocates expenses to appropriate funding strings
• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• Responsible for hiring student employees in the payroll system for ASM and coordinating their onboarding activities
• Reviews transaction processing internal controls and recommends policies and procedures
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• May train staff on financial processes and best practices

Requirements

• 1 year of working experience in general financial/accounting, administration, operations, and/or customer service roles or relevant student experience.
• Proficiency with Computer software/applications, Microsoft Office Suite, and data entry techniques
• Ability to communicate with staff and students of various backgrounds with clarity and precision, both written and verbal
• Strong organizational skills with a proven track record of prioritizing tasks and managing projects seamlessly in dynamic, fast-moving environments.

Qualifications

• Knowledge of university, state, federal and/or non-federal rules and regulations
• Familiarity with UW-Madison systems such as Workday, ShopUW+, and e-reimbursement
• Experience with payroll systems (Workday preferred)
• Experience interpreting and analyzing financial policy and procedure
• An associate degree or a bachelor's degree in accounting or a related financial/business field is preferred