ASES Site Supervisor

Program Development and Implementation

Ensure program adheres to current safety guidelines.
Ensure Group Leaders are properly trained and appropriately engaged with members.
Achieve and maintain practical capacity, virtually or school site based on organization guidelines.
Achieve and maintain compliance with all program standards.
Develop and adhere to a written annual Program Plan that has growth goals in several areas, including metrics.
Plan and oversee the administration of designated BGCGSD programs and activities that support Youth Development outcomes.
Perform various administrative tasks, including answering emails.
Create program objectives consistent with organizational goals and mission; oversee the provision of day-to-day program activities in accordance with established standards and goals.
Provide direction to Group Leaders to encourage members to participate in a variety of program areas/activities and provide instruction and deliver constructive feedback to develop skills in program area(s).

Budget, Finance and Reporting

Monthly reports must reflect all activities, attendance and participation, review weekly Group Leader reports, to be included in weekly report to the ASES Manager.
Work with admin team in the administration of grant requirements and member participation to satisfy grant requirements; earn all potential grant revenue.
Control Club site expenditures within budgeted allotments
Accountable for the proper maintenance of all financial documentation and records in accordance with BGCGSD policy and procedures.

Outreach and Promotion

Maintain current and active membership in a local service club and/or approved community organization.
Develop and maintain public relations to increase the visibility of programs, services and activities within the Club and the community.
Schedule monthly meetings with principal to build and maintain relationship with school leadership.
Develop and implement an annual outreach plan that includes details of Club site promotion.
Establish goals for recruitment of program volunteers.
Develop site-specific information, calendars, and publicized events and submit to Development for posting on the Web site and relevant social media outlets.
Support organizational standards regarding internal and external Club messaging, marketing materials, and logo usage.

Resource Development and Management

Work with the Development team to annually solicit funds from appropriate local service clubs.
Document all donations and gifts, whether in-kind or other, timely and accurately as outlined by policy.
Work with ASES Manager to create annual contribution goal plan; develop steps to meet identified goal.
Support organizational-wide and any local fundraising events as needed.

Facility Management

Ensure new cleaning/disinfecting protocols are being followed.
Responsible for site remaining clean, neat, organized and in good repair.
Report all facility repair requests to the school administration/janitorial team for scheduling.
Maintain an up-to-date inventory of Club equipment and supplies.
Make certain that program areas are well lit, and that club equipment is maintained in good working conditions.

Personnel Management

Assist with supervision of youth), in various recreational and developmental activities in multiple areas
Supervise club staff
Maintain accurate records of volunteers.
Communicate any potential issue or concern regularly with ASES Manager regarding personnel, parent, peer, partners or Club members.
Conduct an annual, written performance evaluation (which include goals and objectives to be met over the next evaluation period) of each subordinate staff member.
Ensure that all subordinate staff attends all mandatory staff training.
Communicate all proposed written performance documentation, issues, and concerns with subordinate staff.

Safety & Wellness

Ensure a safe, clean, and welcoming environment for all youth, staff, and visitors by consistently enforcing safety protocols and organizational policies.
Be proactive in identifying and reporting any safety concerns or maintenance requirements to ensure a safe working environment for everyone.
Participate in safety drills and contribute to ongoing risk assessment and emergency preparedness efforts.
Contribute to the ongoing improvement of Club safety and wellness policies and procedures across the Club.

Qualifications

• Four year degree from an accredited college or university with a minimum of two (2) years relevant experience working in a Boys & Girls Club; or an equivalent combination of knowledge and experience.
• Demonstrated leadership to coordinate and evaluate the efforts of staff in the accomplishment of program goals, set performance standards by observing behavior, providing objective feedback, and counseling and implement corrective actions as needed to mediate disputes and resolve conflicts.
• Management skill to develop and implement long-range and operational plans and to identify and effectively coordinate resources to meet program needs; working knowledge of budget preparation, control, and management; skills in fund-raising events.
• Aptitude to work well under pressure with multiple time constraints and changing deadlines. Must be able to work in an environment with shifting priorities and frequent interruptions.
• Exceptional interpersonal and communication skills. Ability to interact and communicate effectively with a wide range of personalities using tact, diplomacy, and flexibility. Strong oral and written communication skills to convey accurate and correct information effectively through personal presentations and written material.
• Supervisory skills to effectively lead, motivate and manage staff; delegate and reassign tasks, monitor production and quality of work, set performance standards, assess individual capabilities and workloads, conduct performance evaluations, and mediate conflicts.
• Solid analytical skills for identifying areas for improvement and developing innovative solutions. Ability to recognize problems, conflicts or impact to others, research options, present alternative, implement solutions and follow through to ensure goals are met.
• Experience using data systems and cash handling.

Benefits

• Medical, dental, vision, vacation, and sick leave
• Discounted membership
• 401(k) savings and investment plan with employer match
• Professional Development
• Staff Member Discounts and Perks