ASES Site Supervisor

Program Development and Implementation

Maintains accurate and up-to-date human resource files, records, and documentation.

Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

Maintains the integrity and confidentiality of human resource files and records.

Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

Provides clerical support to the HR department.

• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.

Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.

Cultivates positive relationships with staff.

Performs other duties as assigned.

Budget, Finance and Reporting

Monthly reports must reflect all activities, attendance and participation, review weekly Group Leader reports, to be included in weekly report to the ASES Manager.

Work with admin team in the administration of grant requirements and member participation to satisfy grant requirements; earn all potential grant revenue.

Control Club site expenditures within budgeted allotments

Accountable for the proper maintenance of all financial documentation and records in accordance with BGCGSD policy and procedures.

Outreach and Promotion

Maintain current and active membership in a local service club and/or approved community organization.

Schedule monthly meetings with principal to build and maintain relationship with school leadership.

Develop and implement an annual outreach plan that includes details of Club site promotion.

• Establish goals for recruitment of program volunteers.
• Develop site-specific information, calendars, and publicized events and submit to Development for posting on the Web site and relevant social media outlets.

Support organizational standards regarding internal and external Club messaging, marketing materials, and logo usage.

Resource Development and Management

Work with the Development team to annually solicit funds from appropriate local service clubs.

Document all donations and gifts, whether in-kind or other, timely and accurately as outlined by policy.

Work with ASES Manager to create annual contribution goal plan; develop steps to meet identified goal.

Support organizational-wide and any local fundraising events as needed.

Facility Management

Ensure new cleaning/disinfecting protocols are being followed.

Responsible for site remaining clean, neat, organized and in good repair.

Report all facility repair requests to the school administration/janitorial team for scheduling.

Keep all equipment in good repair and ready for play; maintain a clean and orderly Club.

• Maintain an up-to-date inventory of Club equipment and supplies.
• Make certain that program areas are well lit, and that club equipment is maintained in good working conditions.

Personnel Management

Aid in supervision of youth) in various recreational and developmental activities in multiple areas.

Supervise club staff.

Maintain accurate records of volunteers.

Communicate any potential issue or concern regularly with ASES Manager regarding personnel, parent, peer, partners or Club members.

Conduct an annual, written performance evaluation (which include goals and objectives to be met over the next evaluation period) of each subordinate staff member.

Ensure that all subordinate staff attends all mandatory staff training.

Communicate all proposed written performance documentation, issues, and concerns with subordinate staff.

Safety & Wellness

Ensure a safe, clean, and welcoming environment for all youth, staff, and visitors by consistently enforcing safety protocols and organizational policies.

Be proactive in identifying and reporting any safety concerns or maintenance requirements to ensure a safe working environment for everyone.

• Participate in safety drills and contribute to ongoing risk assessment and emergency preparedness efforts.
• Contribute to the ongoing improvement of Club safety and wellness policies and procedures across the Club.