ASC Accreditation & Compliance Specialist LA/OC/IE/SD

Description

The ASC Accreditation & Compliance Specialist is Acuity Eye Group's centralized subject matter expert for ambulatory surgery center accreditation and regulatory compliance. Operating in a shared SME model across all ASC locations, this role is accountable for continuous survey readiness, internal audits, corrective action management, clinical compliance monitoring, and QAPI support—ensuring every Acuity ASC remains fully accredited and survey-ready at all times. This role partners closely with the COO, Medical Director, Regional Directors, Site Administrators, and Charge Nurses. The Specialist is the compliance anchor for the ASC portfolio— not embedded at a single site, but a consistent, trusted resource across all of them.

Key Responsibilities

• Congruently conduct scheduled and unannounced internal audits at all ASC locations per the annual audit calendar, covering full compliance audits, focused clinical audits, documentation spot checks, and pre-survey readiness audits.

• Audit compliance with AAAHC, Quad A, and CMS Conditions for Coverage standards and applicable California state regulations.

• Classify findings using the five-tier framework (Compliant / Observation / Minor / Major / Immediate Threat); deliver written audit reports within 48 hours of each site visit.

• Track all corrective action plans (CAPs) from initiation through verified closure; maintain evidence documentation and confirm implementation with site staff.

• Escalate Immediate Threat findings to COO and Medical Director same day; Major findings within 24 hours per the escalation matrix.

• Lead site preparation beginning at T-90 days prior to survey: gap analysis, mock surveys, documentation review, staff readiness briefings, and evidence binder completeness audits.

• Conduct full mock surveys using accreditation body surveyor methodology; issue written mock survey reports within 72 hours.

• Maintain organized, current evidence binders at each site across all required domains: governance, credentialing, policies, QAPI, infection control, medication management, patient records, emergency preparedness, environment of care, and personnel.

• Monitor AAAHC, Quad A, and CMS standards for updates; prepare change summary memos and coordinate policy revisions within 30 days of any standards change.

• Maintain the master policy library for all ASC sites; ensure all policies reflect current standards and are reviewed within the prior 12 months.

• Review clinical documentation, infection control logs, sterilization records, biological indicator results, medication management logs, and quality indicators on a structured monitoring schedule.

• Conduct monthly sterilization log reviews; quarterly infection control observations; 10% patient record sample audits per cycle (H&P currency, informed consent, discharge documentation).

• Serve as a standing QAPI participant at all ASC locations; prepare audit summaries, CAP status reports, and compliance trend analyses for each meeting.

• Collect and report on key quality indicators: surgical site infection rates, unplanned hospital transfers, consent completeness, sterilization pass rates, and staff drill compliance.

• Deliver the Monthly Compliance Dashboard to COO by the 5th of each month; present Quarterly Compliance Summary at leadership QAPI meeting.

Requirements

• Educational and Communication: Communicate audit findings to site staff constructively; conduct closing conferences at each audit visit and distribute written reports to site admin and Regional Director.

• Develop and distribute compliance education materials, policy updates, and standards change communications across all sites.

• Facilitate weekly 15-minute compliance standups with each site administrator covering open CAPs, upcoming deadlines, safety events, and policy updates.

• Serve as the day-to-day resource for site administrators, charge nurses, and clinical staff on all accreditation and compliance questions.

Qualifications

• 2+ years in ASC, hospital, or outpatient clinical compliance, quality, or accreditation support.

• Working knowledge of AAAHC, Quad A, or CMS ASC Conditions for Coverage.

• Experience conducting internal audits and managing CAPs to verified closure.

• Ability to manage concurrent priorities across multiple sites.

• Clear written and verbal communication; comfortable with clinical staff and leadership.

• Proficiency in Microsoft Office; experience with audit tracking tools a plus.

• Ability to travel regularly across Southern California ASC locations.

Preferred Qualifications

• Clinical background: RN, Surgical Tech, or allied health credential.

• Multi-site ASC experience with direct accreditation survey preparation responsibility.

• Ophthalmology ASC experience strongly preferred.

• Experience with QAPI program development and quality indicator reporting.

• Familiarity with infection control and sterilization compliance in a surgical setting.

• Prior experience as primary contact with an accreditation surveyor during a live survey.