Area Administrator

Young Life requires all employees to sign a Statement of Faith. Employees and volunteers must profess a belief in Jesus Christ as their personal Savior and Lord, subscribe to Young Life’s statements and policies, and abide by its biblical standards and ministry practices.

About the role

This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner.

Responsibilities

• Written and Verbal Communication
  • Answer correspondence, file documents, and prepare mailings.
  • Answer phones and respond to voicemail, email, and phone calls in a timely and professional manner.
  • Gather articles, pictures, and layout materials; manage production and mailing for newsletters.
  • Create club/event postcards, flyers, and/or maps.
  • Send prayer emails and monthly updates.
  • Send personal support mailings and thank-you letters to donors.
  • Create and maintain the area M-Site.
  • Interact with area office assistant, area directors, area committee, volunteer team leaders, and leaders.
• Administration
  • Process and track donations.
  • Maintain donor and leader databases, ensuring leader forms, driver questionnaires, and criminal background checks are up-to-date.
  • Manage monthly expenses and budgets, including area bank account records, FDT, and staff expense reports.
  • Handle accounting tasks: pay bills, submit bank account records/purchase card expenses, evaluate monthly financial status, and update FDT.
  • Maintain contact databases:
    • Update area donor database regularly.
    • Enter club card data into kid database.
    • Update parent database and newsletter recipient list.
    • Create and maintain banquet invitation list.
    • Update contacts in Palm/Outlook.
    • Update email distribution lists for club kids, campaigners, committee, leaders, and prayer partners.
• Human Resources
  • Track and report vacation, sick, and personal days for eligible area staff.
  • Submit timesheets for hourly staff.
  • Complete Personnel Action Requests and required documents to hire or terminate area staff; forward to region for approval.
• Event Administration
  • Coordinate area meetings:
    • Area Staff Meetings
    • Area leadership meetings
    • Area committee meetings
  • Camp administration:
    • Track participation, payments, health forms, and fundraiser earnings for each kid.
    • Send letters to parents about camp sign-ups, itineraries, and health forms.
    • Handle fundraiser marketing and distribute camp brochures.
    • Communicate with camp regarding contracts, R2 deposits, A-forms, housing requests, and 10-day call-ins.
  • Banquet/Golf Marathon/Auction:
    • Create invitations, banquet sponsor packets, table host packets, banquet programs, and donor cards.
    • Track guest lists, table sponsors, RSVPs, and donations received.
    • Coordinate with table hosts about invitation lists and mail invitations.
    • Send thank-you notes to banquet donors and track table sponsors.
• Training

  Provide training to area office assistant, area directors, area committee, volunteer team leaders, and leaders on various administrative processes and applications.

Requirements

• High school education or its equivalent; associate degree preferred.
• Ongoing education encouraged.
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with attention to detail and the ability to handle concurrent tasks and interruptions.
• Good grammar and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail-oriented multitasking ability.
• Proven relational skills with both kids and adults.
• Initiative in developing processes/systems for events, data organization, and maintenance.
• Great customer service skills.

Working Conditions

Office environment.