Area Administrative Professional

About the role

Jacobs is seeking a detail-oriented, highly motivated Area Administrative Professional to join our South-Central Region. This role primarily supports Oklahoma City, OK and Baton Rouge, LA, but may also support other projects throughout the region.

Essential Duties And Responsibilities

• Maintain environment to be clean, orderly, and free from any safety concerns
• Provide support to other administrative professionals in your region
• Aid with project startups and closeouts when applicable
• Set up and facilitate calls with managers and administrative support staff
• Offer professional and efficient administrative support to our project managers, project teams and local leadership
• Become familiar with project toolkits and work with projects as needed for support
• Absorb (if applicable) with managing budget items
• Manage filing systems (electronic and hard-copy files)
• With Project Manager(s), act as liaison with clients
• Act as project liaison with staff regarding company policies and procedures
• Coordinate project support and certain regional activities
• Work in Concur system to create expense reports and reconcile project expenses
• Manage and coordinate calendars, travel and meetings by developing itineraries and agendas; book transportation when needed and arrange lodging and meeting accommodations
• Perform document management support to the team including maintaining SharePoint, ensuring adherence to document management protocols, and supporting the upload and sharing of files
• Manage vendor records and Ariba profiles by maintaining current and compliant documentation, HSE requirements, and expiration dates; partner with the Safety Professional to monitor compliance and ensure timely submission of required updates
• Create Purchase Requisitions
• Prepare Ariba registration forms including HSE Approvals
• Attend monthly project/Buyer calls for your projects
• Timekeeping
• Assist projects as needed with labor corrections
• MaintainPhone/contact lists
• Project Information Lists
• Safety
• Work with project teams to create/maintain AHAs, SOPs, UPCPs, etc.
• Be familiar with ionCity
• Team Cash
• Understand the program and help other staff members to understand
• Support all project staff with various administrative tasks, for example
• Create equipment lists
• Enter data into OP10 (if applicable)
• Attend and participate in the monthly Admin Call
• Onboarding
• Assist with creating requisitions
• Aid with onboarding new employees
• Welcome new employees and be liaison to answer questions and guide through the onboarding process
• Support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary
• Prepare and edit reports, presentations, and compile data for analysis
• Cook
• Coordinate between support, office and field staff
• Support the full implementation of company practices, policies and procedures
• Travel will be required approximately 25% of the time, but not on a regular basis
• Obtain Notary License (if necessary)

Working Conditions

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Job Details

• Base Salary Range: $58,656.00 to $70,000.00
• Job posted on: July 22, 2026
• Open for: At least 3 days