Administrative Professional

About the role

This administrative role supports a technical team and office operations at Ramboll’s Valhalla, NY office. The position is on-site Monday–Friday.

Responsibilities

• Support technical teams by preparing proposals, presentations, and technical reports using Ramboll-branded templates that may include graphics and tables; perform formatting, editing, and compliance reviews for branding, grammar, and punctuation.
• Organize and manage office activities, vendor lunch-and-learns, client meetings, and internal meetings.
• Maintain office space, workstations, kitchen area, conference rooms, and supplies.
• Order office and employee supplies; manage reception duties including visitor access, mail, and deliveries.
• Coordinate employee onboarding/offboarding and process vendor invoices with reconciliation reports.
• Troubleshoot office equipment and assist with setting up virtual meetings in conference rooms.

Qualifications

• A bachelor’s degree in business, communications, marketing, or a related field (an associate degree or equivalent experience will also be considered).
• Two or more years of relevant professional experience; prior administrative support at an engineering and consulting firm is beneficial.
• Strong document production skills using Microsoft Office 365 (Word, Excel, PowerPoint, OneDrive, Teams, Outlook) and Adobe.
• Familiarity with CRM software is beneficial but not required.
• Experience planning meetings and events, including catering orders.
• Excellent written and verbal communication skills, including proofreading, editing, and mastery of grammar, spelling, punctuation, and syntax.
• Ability to manage multiple competing tasks and work independently with minimal supervision; discretion handling sensitive and confidential matters.

Pay

The anticipated base salary range for this position is $70,000 to $85,000 per year. Actual compensation will vary based on location, skills, experience, education, and internal equity.