ARD Scheduler (26-27) Special Programs

Assigned Primary Purpose

Under moderate supervision, organize and manage the Special Programs files, ARD scheduling, and provide clerical support to a director or department head and other staff members.

Qualifications

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Pro?cient skills in keyboarding, data entry, word processing, and electronic ?le maintenance
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize work?ow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Basic math skills
• E?ective communication and interpersonal skills
• Experience: 2 years secretarial experience and/or experience in Special Education (preferred)

Major Responsibilities And Duties

• Prepare correspondence, forms and reports for the department head and other department staff
• Compile, maintain, and ?le all reports, records, and other documents electronically
• Compile and crosscheck reports in Infinite Campus, X-LOGS and Frontline
• Maintain inventory of o?ce supplies and programs
• Schedules or assists, ARD meetings and notifies parents of ARD meeting, including distribution of ARD calendar to appropriate ARD member(s)
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff
• Maintain the ARD schedule for all campuses including, but not limited to, initial or rescheduled ARD meetings or other meetings
• Make meeting arrangements for department activities including preparing materials, schedule and setting up facilities, and arranging equipment (as needed)
• Receive, sort, and distribute mail and other documents to department
• Maintain confidentiality of information
• Follow district safety protocols and emergency procedures
• Send parent surveys after meetings
• Review and crosscheck ARD

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard o?ce equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Full-Time Per Year

SPECIAL PROGRAMS