Archivist

About the role

The Archivist supports the acquisition, organization, preservation, and accessibility of archival collections in the Urban Archives. They assist researchers, engage with donors and campus partners, contribute to outreach efforts, and support student employees and interns within Special Collections & Archives.

Responsibilities

• Accessions archival collections across the unit, including creating accession records and other required documentation and performing basic preservation work.
• Processes archival collections, including intellectual and physical arrangement.
• Develops finding aids for manuscript and archival collections.
• Engages in ongoing collection evaluation; works with current and potential donors to ensure timely transfer of materials to Special Collections & Archives.
• Affords assistance to researchers with ready reference, information, and directional questions; refers more specialized research questions to other members of the team as necessary.
• Performs other duties as assigned.

Qualifications

• Four (4) years of Library Assistant experience with High School or equivalent certification;
• Three (3) years Library Assistant experience with equivalent to an Associate’s Degree (60 units);
• Two (2) years Library Assistant experience with equivalent to a Bachelor's Degree (120 units) in job related field required.

Knowledge, Skills, & Abilities:

• Demonstrated knowledge of archival principles, standards, and best practices related to accessioning, arrangement, description, preservation, and stewardship of archival and manuscript collections.
• Ability to create and maintain accurate accession records, organize collections intellectually and physically, and develop clear, user-focused finding aids that enhance access and discovery.
• Strong analytical, organizational, and detail-oriented skills with the ability to evaluate, process, and describe archival materials in accordance with established archival standards and procedures.
• Ability to collaborate effectively with faculty, staff, and other stakeholders in support of ongoing collection preservation, description, and access initiatives.
• Knowledge of archival collection management practices, including storage, preservation, retention, and risk mitigation strategies.
• Ability to assess collection needs, apply sound judgment in evaluating preservation priorities, and collaborate with faculty and staff to support the long-term stewardship and accessibility of archival materials.
• Strong interpersonal, communication, and relationship-building skills with the ability to work effectively with current and prospective donors, campus partners, and other stakeholders.
• Ability to evaluate potential acquisitions, facilitate the timely transfer of materials, and support collection development activities that align with the mission and priorities of Special Collections & Archives.

Pay, Benefits, & Work Schedule

The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: 2888 / Library Services Specialist III / 1. The anticipated HIRING RANGE is $4725– $5428 per month, dependent on qualifications and experience. The salary range for this classification is: $4280 - $6235 per month. Hours: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends. This is a Regular position with a one-year probationary period. No content is listed in the posting regarding telecommuting.

General Information

Applications received through July 9, 2026 will be considered in the initial review and review of applications will continue until the position is filled. This position is sensitive as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101. Work with purpose at the CSU. Your career can change lives, communities, and futures. Watch why CSU is more than a job: https://www.youtube.com/watch?v=2VXk4PPlSl4