ARC Specialist

About the Role

Ballard Spahr, a nationally recognized law firm with over 750 lawyers across 19 U.S. offices, is seeking an ARC Specialist to join our Administrative Resource Center. This remote position (if located in a state with a Ballard presence) offers a shift from 7:00 a.m. to 4:00 p.m. EST. The ARC Specialist provides document production, administrative, and clerical support to attorneys, administrative professionals, and support staff across the firm.

Responsibilities

• Anticipate and actively respond to the needs of the department's clients.
• Support the firm's commitment to providing high-quality legal services.
• Prepare and process correspondence, memoranda, and complex legal documents according to practice group requirements.
• Create and update tables of contents and tables of authorities.
• Revise legal documents and produce blacklines and track-change comparisons.
• Convert information to Word, Excel, or PowerPoint.
• Prepare fillable PDF forms and merged documents, including letters and labels.
• Collaborate with ARC Specialists across all offices to ensure efficient and effective work production.

Qualifications

• High school diploma or equivalent (college degree or business school certificate preferred).
• At least 3 years of experience in a law firm practice support role or with advanced Microsoft applications.
• Minimum typing speed of 70 words per minute with high accuracy.
• Experience coordinating and communicating with multiple departments in a professional environment.
• Depending on the practice area, transcription, dictation, and specialized skills may be required, as well as knowledge of court systems and procedures.

Skills

• Growth mindset with a passion for continuous learning and problem-solving.
• Strong verbal and written communication abilities.
• Keen attention to detail and ability to manage multiple priorities and deadlines independently.
• Strong initiative and ability to work independently with minimal supervision.
• Flexibility to work beyond standard business hours when needed.

Pay

The targeted salary range for this position is $55,000 - $65,000. Actual pay will depend on factors such as the candidate's experience, qualifications, and location.

Benefits

• Medical, dental, vision, and life insurance.
• Health savings accounts and flexible spending accounts.
• Short and long-term disability.
• 401(k)-retirement savings plan.
• Paid time off, sick leave, and paid holidays.
• Employee assistance program.

Why Join Us

• Innovative Work Environment: Be part of a forward-thinking firm with substantial support from executive leadership.
• Professional Development: Access continuous learning opportunities and career growth avenues.
• Inclusion: Join Business Resource Groups to share cultural, experiential, or job-related interests.
• Impactful Contributions: Play a key role in developing industry-leading solutions that enhance legal practice and client service.