AR Specialist

Duties and Responsibilities

• Enter and maintain customer and job information within the accounting system, ensuring accurate job setup, billing terms, and rates.
• Verify customer contracts and apply appropriate billing rates for both Fixed Price and Time & Material (T&M) projects.
• Create and update T&M billing documentation to ensure all changes are reflected in final invoices.
• Review billing documentation submitted from the field for accuracy by comparing estimates, daily reports, and job costs.
• Submit invoices for internal review and monitor submission timelines.
• Track and report open job statuses while maintaining accurate records.
• Reconcile discrepancies between field documentation and system job costs, following up with management as needed.
• Process customer credit memos with appropriate approvals and documentation.
• Work collaboratively with management and team members while maintaining a positive, cooperative attitude.

Qualifications

• A high school diploma or GED.
• A valid driver's license preferred and ability to meet company vehicle insurance eligibility requirements.
• An associate's degree in Accounting, Business Administration, or a related field preferred.
• A minimum of 2 years of billing and/or accounts receivable experience within the construction or electrical industry.
• Experience with Time and Material (T&M) billing required.
• Familiarity with Viewpoint Spectrum or similar construction accounting software strongly preferred.
• Exceptional attention to detail with the ability to review and verify work for accuracy.
• Previous experience working in a collaborative office environment.
• Familiarity with standard office equipment, including multi-line phone systems and copiers.
• Strong communication and customer service skills.
• Ability to work effectively with employees and management at all levels.
• Professional, dependable, and committed to producing accurate work.
• Ability to manage multiple priorities, adapt to interruptions, and meet deadlines.
• Proficiency with Microsoft Office.