AR Coordinator

Department: Fiscal Accounting
Supervisor: Fiscal Accounting Manager
Positions Supervised: Bookkeepers (under the Fiscal Accounting Manager’s supervision)
Status: Full Time; Non-Exempt

About the Role

The Accounts Receivable Coordinator provides leadership and administrative support for accounts receivable functions while maintaining the highest level of confidentiality. This position ensures accuracy, timeliness, and compliance in billing, claims processing, reporting, and related fiscal activities. The role supports bookkeepers, assists with audits and grant reporting, and helps maintain efficient financial procedures across the agency.

Responsibilities

• Maintain strict confidentiality of all employee and consumer information.
• Plan, supervise, and coordinate accounts receivable functions, ensuring accuracy, timeliness, and compliance.
• Develop and implement efficient accounts receivable processes and problem-solve billing issues.
• Process claims as assigned by the Fiscal Director.
• Develop and maintain accounts receivable procedure manuals.
• Ensure completion of statistics and utilizations in a timely manner.
• Assist accounts receivable bookkeepers with billings, data entry, electronic transmission of billings, claims submission, file maintenance, past due review, and reporting.
• Complete month-end reports and closing.
• Assist program staff with funding and program requirements.
• Maintain records and reports for grant income and expense.
• Assist with audits and analysis as assigned.
• Prepare outside data requests accurately and on time.
• Participate in Safety Committee activities and support compliance with safety procedures.
• Act responsibly with financial duties, including purchasing authority and proper approval verification.
• Ensure staff incentive calculations are accurate and timely.
• Create cash flow calendars and weekly projections.
• Monitor and reconcile housing rents and update bank balances for multiple companies.
• Assist with monthly sales tax reporting.
• Participate in in-service training and perform other duties as assigned.

Requirements

• High school diploma from an accredited school or equivalent required.
• Associate degree in business or accounting preferred.
• Two years of experience in general bookkeeping required.
• Five years of experience may substitute for the associate degree.
• Valid driver’s license required.
• Proof of vehicle liability insurance required.
• Absence of criminal history.
• Ability to be bonded.

Skills

• Knowledge of computerized financial accounting systems.
• Proficiency with word processing, databases, and spreadsheet software.
• Knowledge of local, state, and federal funding sources.
• Knowledge of accounts receivable procedures.
• Ability to work cooperatively as part of a team with shared responsibilities.
• Strong verbal and written communication skills.
• Ability to evaluate and analyze information for reporting, RFPs, grant specifications, and regulatory requirements.
• Ability to coordinate and manage multiple tasks.