APD Writer - Remote

HonorVet Technologies is a Service-Disabled Veteran-Owned IT staffing firm, ISO 9001 and ISO 27001 certified, working with federal agencies, state governments, and Fortune 500 enterprise clients across the US.

About the role

The Division of Health Benefits, Client’s Medicaid Advanced Planning Office is seeking an experienced APD Writer to develop high-quality, well-structured, and strategically aligned Advanced Planning Documents (APDs) to support the MES Program. This role involves drafting CMS submittal letters and integrating business engagement, stakeholder management, project management, and technical liaison activities to ensure APDs are accurate, comprehensive, and aligned with CMS requirements. The APD Writer translates complex technical and business information into clear, accessible documentation that supports system certification and compliance with federal expectations.

This position collaborates closely with internal teams, external partners, vendors, and budget and contract offices to produce high-quality APDs that are well-structured, strategically aligned, and submitted on schedule to meet federal and state requirements.

Responsibilities

• Develop MES Advanced Planning Documents (APDs) and related documentation to support planning, implementation, and operational activities for the client Medicaid Program.
• Draft CMS submittal letters that clearly communicate project intent, scope, and compliance.
• Integrate business engagement, stakeholder management, project management, and technical liaison activities to ensure APDs are accurate, complete, and aligned with CMS requirements.
• Collaborate closely with internal teams, external partners, vendors, contract offices, and budget staff to gather information and validate APD content.
• Ensure APDs and supporting materials are well-structured, strategically aligned, and submitted on schedule to meet federal and state requirements.
• Facilitate and coordinate APD review meetings with key stakeholders.
• Review contract and amendment submittal letters for accuracy, clarity, and relevance.
• Interface with mid-level executive management and project teams to articulate current APD activities and translate updates into concise, actionable summaries.
• Maintain ongoing awareness of CMS policy updates, organizational changes, and related communications.
• Independently review, refine, and prepare APD documents for internal and external review and approval.
• Apply strong written and verbal communication skills to translate complex concepts into clear, accessible documentation.
• Organize materials and complete writing assignments according to agency standards for clarity, conciseness, structure, style, and terminology.
• Attend DHB meetings to remain informed about current activities, priorities, and developments within NC Medicaid.
• Coordinate with Business Units to compile timely and accurate responses to CMS questions during APD and procurement document reviews.

Requirements

• Prior Advanced Planning Document Development Experience (2+ years required).
• Expert working knowledge in Medicaid Eligibility, NC FAST, and/or HHS (5+ years required).
• Expert experience executing against multiple priorities/projects (5+ years required).
• Proficient use of project collaboration and tracking tools (Microsoft Project Suite, MS Teams, Zoom, etc.) (5+ years required).
• Ability to interpret State and Federal Medicaid policies to ensure compliance with CMS regulations (5+ years required).
• Expert-level communication skills, both verbal and written (5+ years required).
• Demonstrated project management, training, and facilitating experience (5+ years required).
• Demonstrated stakeholder engagement and collaboration experience (5+ years required).
• Ability to create and deliver PowerPoint presentations and standard operating procedures (SOPs) (5+ years required).
• Prior RFP, RFI, grant, or contract experience (3+ years highly desired).
• Knowledge of state, local, and county government regulations as they pertain to grant proposals, contracts, and eligibility policy (3+ years required).

Schedule

Duration: 12 months