AP Specialist

About the role

The AP Specialist manages the full cycle of accounts payable for both general & administrative (G&A) and construction projects, ensuring accurate and timely processing of vendor invoices, subcontractor payments, and project-related expenses.

Responsibilities

• Process all vendor invoices, ensuring proper approvals, coding to correct G&A or construction project accounts, and adherence to payment terms.
• Verify and process subcontractor invoices, including lien releases, insurance certificates, and compliance documentation.
• Track and reconcile retention, progress billings, and final subcontractor payments in accordance with contracts.
• Manage vendor relationships, resolving discrepancies, late payments, and billing questions.
• Ensure accurate setup and maintenance of vendor accounts in Sage Intacct General Accounting & Compliance.
• Prepare and maintain accurate records for audits and internal reporting.
• Reconcile AP sub-ledgers to the general ledger monthly and support month-end close activities.
• Aid in process improvements to streamline AP workflow and improve efficiency.
• Maintain vehicle spreadsheets and track vehicle insurance disbursements and distribution of insurance cards.
• Track vehicle maintenance and repairs.
• Coordinate vehicle car wash scheduling.
• Provide support on special projects as needed.

Required Qualifications

• High School Diploma, GED, or equivalent experience.
• Minimum 3-5 years of relevant professional experience.
• Knowledge of job cost accounting.
• Experience with Sage Intacct a plus.

Skills and Competencies

• Strong analytical and problem-solving skills.
• Effective written and verbal communication.
• Strong organizational skills, attention to detail, and analytical mindset.

Physical Demands

This role may require prolonged periods of sitting, standing, or working at a computer. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Working Environment

Work is primarily conducted indoors with varying environmental conditions such as fluorescent lighting.