AP/Payroll/HR HCC

Job Purpose

Performs day-to-day payroll, human resources, insurance and business office functions of the facility in accordance with established procedures, and as directed by the Administrator.

Key Responsibilities

• Create and maintain an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and ad staff.
• Develops, encourages, and maintains good communication between and among departments, residents, staff, visitors, etc.
• Answers all job reference requests according to company policies and procedures.
• Affords assistance in reporting and resolving complaints and grievances from residents, families, visitors and partners.
• Balances payroll account upon receipt of monthly bank statement.
• Completes all reports per deadlines as required by the Corporate Office.
• Completes and tracks all employee data changes and forwards to Corporate Office with payroll.
• Completes and tracks employee deductions and enters in payroll.
• Completes employee payroll according to corporate procedures.
• Completes master file forms for all new partners and forwards to Corporate Office with payroll.
• Completes wage requests when accompanied by signed release from employee/former partners.
• Complies with established universal precautions and isolation procedures.
• Covers Receptionist duties when needed.
• Ensures proper filing and handling of all information which is in employee personnel and information files.
• Enters new partners into automated time clock.
• Follows all company policies and procedures, state and federal laws and regulations and charged with reporting violations to the appropriate supervisor.
• Inputs all bills in house every Friday on Accounts Payable template.
• Processes applications and pre-employment documents.
• Keeps supervisor informed of daily activities, and issues. Proposes solutions to issues.
• Maintains attendance, PTO schedules and records employee earning notice, counseling and other disciplinary action.
• Maintains complete files on all partners including personnel information, physicals, evaluations, immunization, licensure, certification, etc.
• Maintains confidentiality of all information in accordance with the Privacy Act, as well as, established personal policies governing the release of information.
• Maintains privacy of records, conditions and other information relating to residents, partners and facility.
• Maintains rehire eligibility status files on former partners.
• Makes copies of all bills on input sheet and overnight the template form along with the original bill to Corporate.
• Makes necessary corrections and or adjustments to employee time cards upon verification by authorized supervisor.
• Makes sure all vendors are sent to contracting for approval along with sanction check and w-9 form.
• Makes sure drug test is performed prior to hire.
• Makes sure PPD skin test is done and has a negative prior to hire.
• Makes sure licenses and certification are current and unrestricted for the state prior to hire and per renewal regulations.
• Makes sure workers compensation claims are monitored and coordinated with the insurance carrier.
• Operates copier, office machines, computer/word processor, etc. As directed.
• Prints, prepares and distributes timecards and payroll checks.
• Processes, records and tracks Family Medical Leave on partners.
• Records and tracks PTO requests on all partners.
• Schedules orientation, assembles orientation packets and personnel file.
• Be the lead person for the 4-day orientation process, order uniforms, and get pictures for picture name badges form camera to disk to send to Norcross.
• Researches vendor calls.
• Responsible for preparing and mailing separation notices and termination process timely.
• Reviews monthly statements from vendors so that invoices are paid in a timely manner.
• Completes an audit of all bills dated for that month that are still in house on the last Friday of each month.
• Verifies all timecards and sign sheets for accuracy in preparation for payroll.
• Makes sure all orientation papers are signed and dated and placed into personnel file.
• Makes sure workers compensation claims are monitored and coordinated with the insurance carrier.
• Maintains the daily census and nursing hours and sends to Corp. by 11:00 daily.
• Participates in counseling and termination meetings.

Knowledge, Skills, Abilities

• Participates in center/agency surveys (Licensure / JCAHO) and any subsequently required reports.
• Attends and participates in continuing educational programs to keep abreast of changes in your field as well as to maintain current license/certification, as required.
• Attends and participates in mandatory in-services.
• Honors patients/residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints.
• Complies with corporate compliance program.
• Reports job-related functions/tasks that involve occupational hazards including exposure to blood and body fluids and others as necessary.
• Follows established safety regulations, to include fire protection & prevention, smoking regulations, infection control, etc.
• Follows established safety procedures when performing tasks and/or working with equipment.

Minimum Education Required

High school diploma or equivalent

Minimum Experience Required

Six (6) months experience in payroll, insurance and/or clerical position.

Additional Qualifications (Preferred qualifications)

Have taken and completed courses in payroll, bookkeeping, office procedures, and other related subjects.

Prefer two years of experience in a payroll, insurance and/or clerical position.

Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference. We are eager to connect with you!

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As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.