AP Operations Research Analyst

Hybrid role based in either Harrisburg, PA or Tampa, FL.

About the role

The AP Analyst assumes responsibility for all invoice‑related issues for their vendor portfolio. The individual must be detail‑oriented, possess strong communication and analytical skills, be able to prioritize, and have the ability to multi‑task in a high‑volume environment.

Responsibilities

• Work with a large volume of vendor accounts and an automated accounting system, focusing on accounts payable and purchase orders (POs).
• Manage the day‑to‑day workflow of invoice, receipt, and three‑way PO match reconciliation prior to payment, including reconciliation of invoices to avoid past‑due status and creation/cancellation of debit memos for discrepancies.
• Investigate and resolve all invoice‑related discrepancies through collaboration with the purchasing department, the warehouse, and vendors.
• Provide monthly updates to the Executive Team on the status of the vendor portfolio.
• Meet regularly with the Management Team on urgent issues requiring escalation.
• Present and communicate the financial status of the vendor portfolio to other business areas.
• Partner with management to identify and implement process improvements.
• Handle a high volume of inquiries from vendors and company personnel.
• Manage vendor relations and build effective partnerships.
• Maintain and keep the debit‑memo report up to date for the vendor portfolio, focusing on resolving aged issues.
• Prepare daily and weekly payments for processing, including payment projections, approving payments, and mailing checks.
• Exercise independent decision‑making to resolve daily issues.
• Assist management with assignments and projects as needed.
• Adhere to all company policies, including attendance.

Requirements

• Strong knowledge of accounting functions and month‑end close processes.
• Strong analytical skills and excellent written and oral communication skills.
• Strong sense of urgency.
• Strong independent thinking and decision‑making skills.
• Proficiency with Microsoft Office.
• Ability to work within a large workload presenting new challenges regularly.
• Self‑starter attitude.
• Flexibility in completing duties on a daily basis.
• Ability to handle pressure related to meeting deadlines.

Education and Experience

• College degree in Business, Accounting, or Finance, or High School Diploma plus 3–5 years of experience in an AP/Accounting environment.

Benefits

• Employee Stock Ownership Plan
• 401(k) retirement plan
• Paid Time Off
• Medical, prescription, dental, and vision insurance
• Gym reimbursement
• Work‑from‑home reimbursement
• Employee Purchase Program
• Tuition assistance
• Numerous discounts on services for co‑owners
• Community‑giving initiatives and sustainable, eco‑friendly business practices