AP Manager

Primary Responsibilities

• Oversee the full-cycle accounts payable process, including invoice intake, coding, approval workflows, and payment execution
• Manage and mentor AP staff, including workload distribution, training, and performance oversight
• Ensure timely and accurate processing of invoices, expense reports, and vendor payments (ACH, wire, check)
• Review and approve invoices, payment batches, and account reconciliations for accuracy and compliance
• Maintain and monitor the vendor master file, ensuring data integrity and proper documentation
• Resolve escalated vendor inquiries, payment discrepancies, and internal stakeholder concerns
• Ensure compliance with company policies, internal controls, and accounting standards
• Lead month-end close activities related to AP, including accruals, reconciliations, and reporting
• Support external and internal audits by preparing schedules and responding to audit requests
• Identify and implement process improvements and automation initiatives to increase efficiency
• Partner with procurement, accounting, and finance teams to streamline procure-to-pay processes
• Prepare and analyze AP reports, including aging, cash requirements, and disbursement trends
• Aid in the development and documentation of AP policies and procedures

Requirements

• Experience leading an AP team, working in a high-volume environment
• Strong relationships with vendors and internal stakeholders

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• CPA certification preferred
• Minimum of 5 years of progressive experience in accounts payable management
• Proven ability to manage and mentor a team
• Excellent organizational, communication, and problem-solving skills
• Proficiency in Microsoft Office Suite, particularly Excel and Access
• Knowledge of Generally Accepted Accounting Principles (GAAP)

Skills

• Strong leadership and mentoring skills
• Exceptional attention to detail and accuracy
• Ability to work independently and as part of a team
• Strong analytical and problem-solving skills
• Effective communication and interpersonal skills
• Ability to prioritize tasks and manage multiple projects simultaneously

Benefits

• Medical, dental, and vision insurance
• Federal and state leave programs as required by applicable agency regulations

Pay

• Competitive salary based on experience and qualifications

Schedule

• Full-time position