AP Manager

About the role

The Accounts Payable (AP) Manager leads a high-volume, multi-entity AP function and oversees a team of AP professionals in a growing, privately held organization.

Responsibilities

• Work closely with the Vice President of Finance and Accounting leadership to manage, schedule, and oversee daily Accounts Payable operations.
• Serve as the Workday Financials lead for Accounts Payable.
• Manage end-to-end invoice processing, vendor payments, ACH transactions, wire transfers, and expense reimbursements across multiple companies.
• Ensure adherence to proper accounting methods, internal controls, and company policies in all Accounts Payable activities.
• Provide ongoing staff training and professional development to build skills and support career growth.
• Continually review Accounts Payable policies and procedures and recommend improvements to enhance efficiency, accuracy, and control.
• Review departmental workflows and identify opportunities for automation, including invoice automation and OCR solutions, and drive process improvements.
• Assign projects, delegate tasks, and direct staff to ensure compliance, accuracy, and timely completion of assignments and reports.
• Prepare various management reports, analyses, and key performance metrics related to Accounts Payable operations.
• Support internal and external audits by providing documentation, explanations, and process insights related to Accounts Payable.
• Assist with financial reporting requirements by supplying accurate AP data and analysis.
• Manage 1099 reporting and ensure compliance with applicable federal, state, and local regulations, including multi-state sales and use tax requirements.
• Oversee vendor maintenance processes, including setup, updates, and validation of vendor information.
• Manage 4,200+ invoices in total per week.
• Support ERP implementations, system conversions, and related change management initiatives impacting Accounts Payable.
• Analyze and manipulate large data sets to identify trends, resolve discrepancies, and improve AP processes.
• Maintain a high standard of accuracy, attention to detail, and internal control in all AP activities while fostering a collaborative, high-performing team environment.

Essential Skills

• Proven work experience as an Accounts Payable Manager or in a similar leadership role for more than 5 years.
• Experience supervising 8 or more employees in an accounting or Accounts Payable function.
• Experience managing high-volume Accounts Payable operations, including processing 300+ invoices per week per company in a multi-company or multi-entity environment.
• Demonstrated experience leading or managing at least 6 team members in Accounts Payable.
• Workday Financials experience in Accounts Payable, including serving as a functional lead.
• Experience with ERP systems and supporting implementations, upgrades, or system conversions.
• BS degree or higher in Accounting, Finance, or a related field.
• Advanced computer skills in Microsoft Office, particularly Excel, including strong knowledge of formulas, pivot tables, VLOOKUP, and reporting.
• Experience with accounting software, ERP systems, and database programs.
• Ability to understand, analyze, and manipulate large volumes of financial and transactional data.
• Prowess in bookkeeping and accounting principles, practices, and standards.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and a high level of accuracy in all work.
• Ability to direct, supervise, mentor, and develop staff effectively.
• Ability to work and interact effectively with all levels of staff and management, including cross-functional departments.

Additional Skills & Qualifications

• Workday Financials experience specifically within Accounts Payable leadership responsibilities.
• Experience with invoice automation tools and optical character recognition (OCR) processing systems.
• Knowledge of multi-state sales and use tax requirements.
• Knowledge of federal reporting requirements and 1099 compliance.
• Experience supporting ERP implementations, upgrades, or system conversions, particularly in a multi-entity environment.
• High-volume AP experience across multiple companies, managing 4,200+ invoices in total per week.
• Experience in a privately held, growth-oriented organization is beneficial.
• Strong communication skills with the ability to explain complex AP and system concepts to non-technical stakeholders.
• Demonstrated ability to identify process inefficiencies and lead automation or workflow improvements.
• Comfort working as the primary point of contact for AP-related system issues, testing, and user training.