AP Coordinator

About the role

Vaco Staffing is partnering with a well-established and growing international organization to identify an experienced Accounts Payable Coordinator for an immediate opening. This is a contract opportunity with the potential to become a permanent employee based on performance and business needs. This position is ideal for an accounting professional who enjoys working in a fast-paced, high-volume environment and takes pride in accuracy, organization, and providing excellent internal and external customer service.

Responsibilities

• Process vendor invoices accurately and efficiently in a high-volume accounts payable environment.
• Handle approximately 80 invoices per day during peak business periods while maintaining a high level of accuracy.
• Review invoices for proper coding, approvals, and payment processing.
• Research and resolve invoice discrepancies, pricing issues, and payment exceptions.
• Reconcile vendor statements and investigate outstanding balances.
• Respond promptly and professionally to vendor and internal accounts payable inquiries.
• Maintain accurate vendor records and supporting documentation.
• Assist with month-end accounts payable close activities.
• Partner with internal departments to ensure timely invoice approvals and payment processing.
• Support continuous improvement initiatives and perform other accounting duties as assigned.

Qualifications

• Minimum 3 years of Accounts Payable experience, preferably in a high-volume environment.
• Intermediate proficiency in Microsoft Excel and Microsoft Word.
• Experience with Microsoft Dynamics GP (Great Plains) is preferred but not required.
• Strong attention to detail with excellent organizational and time management skills.
• Able to prioritize multiple tasks while meeting deadlines.
• Strong analytical, problem-solving, and communication skills.
• Professional demeanor with excellent customer service and interpersonal skills.
• Able to work independently while contributing to a collaborative team environment.

What We're Looking For

The ideal candidate is someone who:

• Thrives in a fast-paced, deadline-driven environment.
• Is highly organized and detail-oriented.
• Takes ownership of their work and follows through on commitments.
• Enjoys building positive relationships with vendors and internal stakeholders.
• Can efficiently manage a high-volume workload while maintaining exceptional accuracy.

Compensation & Schedule

$21.00-$22.00 per hour, depending on experience.
Contract position with strong potential for permanent hire.
100% onsite Monday through Friday, 8:00 AM - 5:00 PM.
Opportunity to join a respected organization with long-term career growth potential.

Additional Disclaimer

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com .

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR and UK GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: · the individual's skill sets, experience and training; · licensure and certification requirements; · office location and other geographic considerations; and · other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).