AP Clerk

Responsibilities

• Review vendor invoices for completeness, accuracy, and proper supporting documentation.
• Verify invoice approvals and process invoices in accordance with company policies and procedures.
• Code invoices to appropriate cost centers and general ledger accounts.
• Match purchase orders, invoices, and receiving documents to ensure accuracy.
• Enter accounts payable transactions into the accounting system.
• Prepare and process vendor payments, including checks, ACH transactions, and wire transfers as needed.
• Reconcile vendor statements and investigate payment discrepancies.
• Respond to vendor inquiries regarding invoice status, payment schedules, and account balances.
• Maintain accurate accounts payable files and electronic records, including document scanning and retention.
• Monitor payment due dates to ensure timely and accurate vendor payments.
• Absorb vendor information and payment terms.
• Collaborate with Purchasing, Supply Chain, and Receiving teams to resolve invoice and purchase order discrepancies.
• Absorb assistance with month-end closing activities, including account reconciliations and reporting support.
• Provide documentation and support for internal and external audits.
• Participate in system testing, process improvements, and special projects as assigned.
• Maintain confidentiality of financial information and company records.
• Perform other duties as assigned.

Qualifications

• Experience: Minimum of 2–3 years of Accounts Payable, accounting support, or related clerical experience preferred. Experience processing high-volume invoices and vendor payments preferred.
• Education: High school diploma or equivalent required. Associate degree in Accounting, Finance, or Business Administration preferred.
• Technical Skills: Proficiency in Microsoft Excel, Word, and Outlook required. Experience with ERP or accounting systems preferred; INFOR ERP experience is a plus. Strong data entry and keyboarding skills with a high degree of accuracy. Strong attention to detail and organizational skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent verbal and written communication skills. Strong problem-solving and reconciliation skills. Ability to work independently and collaboratively within a team environment. Ability to build and maintain positive vendor and internal customer relationships.