AP Clerk

Key Responsibilities

• Match invoices to purchase orders and receiving documents (3-way match).
• Enter and code invoices into the accounting system.
• Process check runs, ACH, and wire payments per approved payment schedules.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files, W-9s, and payment records.
• Respond to vendor inquiries regarding payment status.
• Aid with month-end AP accruals and reconciliations.
• Support internal and external audit requests.

Required Skills/Abilities

• High school diploma required; associate degree in accounting or finance preferred.
• 1–3 years of accounts payable or general accounting experience.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP) and Microsoft Excel.
• Strong attention to detail and organizational skills.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Occasional standing and walking within the office environment.
• Ability to occasionally lift and carry files or supplies up to 10 lbs.
• Manual dexterity for data entry, keyboarding, and use of standard office equipment.
• Clear vision for reading invoices, statements, and financial reports.
• Adequate hearing for effective communication via phone and direct interaction with colleagues and vendors.