AP Clerk

Principal Duties / Responsibilities

• Verifies billing rates, obtains approvals, and determines proper account distribution.
• Contacts staff and billing sources to clarify information when necessary.
• Aids in the payment process of outstanding accounts payable.
• Maintains confidentiality of all information and adheres to the Agency’s Code of Ethics.
• Meets month end closing dates as published for the agency, including verifying input batches and distributing financial information.
• Reconciles accounts on a monthly, quarterly, and annual basis as needed.
• Assists in preparing summaries, aging reports (including “red flag” issues), and communicates to program sites as requested.
• Maintains documentation for compliance to policies and procedures for internal audits.
• Processes manual checks and maintains A/P filing system.
• Communicates potential problems to the Senior Financial Analyst/Accounts Payable Manager and refers questionable items to the manager for resolution.
• Performs other accounting-related duties as assigned.

  Specifications

  • High school diploma or equivalent, accounting degree preferred.
  • Two years related technical experience plus two to three years accounting clerk or payroll experience and/or training in a computerized payroll or accounting environment, or an equivalent combination of education and experience.
  • Six months of bookkeeping procedures.
  • Proficient with personal computers, hardware, and other office machines, and knowledge of PC spreadsheet software.
  • Knowledge of Great Plains (including integration manager) software a plus.

    Skills, Knowledge, And Abilities

    • Strong math aptitude and ability to work and communicate accurately with numbers.
    • Excellent interpersonal and organizational skills.
    • Ability and willingness to work scheduled overtime hours.
    • Ability to manage own workflow and resolve questions and problems with supervisor.
    • Ability to maintain confidentiality of information and adhere to Agency’s Code of Ethics.

      Compensation

      $47,000 - $50,000 Annually

      Benefits

      • Paid vacation
      • Paid sick time
      • 12 Paid Holidays
      • Medical
      • Dental
      • Vision
      • 403(b) Plan
      • Life Insurance
      • Long-term & short-term disability
      • Employee Assistance Program (EAP)
      • Tuition reimbursement

        Mental/Physical Demands

        • Frequent sitting, talking, hearing, and using hands to operate computer keyboard.
        • Occasional standing and walking.
        • Frequent lifting and/or moving up to 10 pounds, and occasionally lifting and/or moving up to 25 pounds.
        • Close vision, peripheral vision, and ability to adjust focus and color vision.
        • Office environment, occasional exposure to outside weather conditions, moderate noise level, and ability to work in various weather conditions.