AP Associate I (930178)

Job Responsibilities

• Support the team environment and meet department goals.
• Communicate issues, status, and accomplishments to the supervisor or team lead.
• Provide information to management to assist in decision making.
• Influence communication with other departments to ensure the accuracy of the data.
• Manage the process of invoices and check requests in a timely and accurate manner, including mapping new vendors in ABBYY, keying invoices on templates or into the financial system for payment.
• Research and process all invoices delivered to the APUSERS inbox and research all items that are showing as exceptions in “Recycle”.
• Research and process all CAM reconciliations and contract changes delivered to the Rent inbox and by mail.
• Absorb and process all credits or past due amounts from vendor invoices or statements.
• Absorb and process all vendor invoices except for utilities unless they exceed the pre-determined threshold.
• Research and reconcile all credits or past due amounts from vendor invoices or statements.
• Mail checks as required.
• Create journal entries as needed.
• Maintain and update the contract module for appropriate payments to landlords.
• Monthly accruals and research.
• Absorb and process other projects as assigned by manager.

Job Requirements

• Education: High School diploma required - some college preferred.
• Experience: 2-3 years of experience with automated accounts payable systems; SAP experience a plus.

Knowledge

• Excellent written and verbal communications skills.
• Adaptability and flexibility to changing environment.
• Comfortable working in a dynamic, high volume, fast-paced environment.
• Understand, adhere to and enforce all corporate policies.

Physical Requirements

• Sitting for long periods of time.
• Standing occasionally.
• Walking.
• Bending.
• Squatting.
• Kneeling.
• Pushing/pulling.
• Reaching.
• Twisting.
• Frequent lifting of less than 10 lbs., occasional lifting of up to 20 lbs.
• Driving and having access during the workday to an insured and reliable transportation.
• Typing.
• Data entry.
• Grasping.
• Transferring items between hands and/or to another person or receptacle.
• Use of office equipment to include computers.

Competencies

• Travel: None.

Attire

Business Casual.

Other

• Must be eligible to work in the USA and able to pass a background check.