AP/AR Clerk

Responsibilities

• Accounts Receivable (AR) – Customer Billing & Collections
• Customer Billing & Collections
• Prepare and issue customer invoices based on production shipments, packing slips, and customer purchase orders
• Ensure all billing is accurate, timely, and aligned with shipment documentation
• Monitor customer accounts and follow up on past due balances in coordination with corporate finance
• Apply customer payments and resolve unapplied cash items
• Maintain customer account records and resolve billing discrepancies
• Support AR aging reporting and month-end close activities
• Accounts Payable (AP) – Vendor & Plant Purchasing
• Review, code, and process vendor invoices in accordance with company policy
• Perform 3-way match (Purchase Order, Receiving, Invoice) for manufacturing purchases
• Verify approvals and ensure proper documentation before payment processing
• Prepare weekly payment runs (ACH, check, wire transfers)
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain vendor files, including W-9s and compliance documentation
• Manufacturing Plant Support Responsibilities
• Work closely with Purchasing, Production, Warehouse, and Quality teams to resolve invoice and receiving discrepancies
• Support inventory-related cost tracking, including raw materials, WIP, and finished goods
• Assist in tracking and reviewing plant-related costs such as: Scrap and rework, Freight and logistics charges, Tooling and maintenance expenses
• Ensure accurate cost allocation within ERP system for production reporting
• Support continuous improvement initiatives related to financial accuracy and process efficiency

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2–5 years of AR/AP experience, preferably in a manufacturing or industrial environment
• ERP system experience required (JDE or similar manufacturing ERP preferred)
• Strong Excel skills (pivot tables, data analysis)
• Understanding of basic manufacturing cost flow (inventory, chemical receiving, purchase orders)

Skills & Competencies

• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to handle multiple deadlines in a fast-paced environment
• Problem-solving skills for resolving invoices and payment discrepancies
• Strong communication skills (internal teams and external vendors/customers)
• Team-oriented mindset with ability to work cross-functionally