AP Admin Level 4

About the role

The Accounts Payable Administrator supports end-to-end AP operations with a primary focus on payment execution, electronic payment programs, and bank-related activities.

Responsibilities

• Match 2-way and 3-way invoices and resolve discrepancies.
• Monitor discount-term invoices and analyze variances.
• Support Supply Chain Finance (SCF) activities and reconciliations.
• Oversee electronic payment operations and vendor enrollment data.
• Post domestic and international wire payments.
• Monitor bank returns and update vendor banking details.
• Retrieve and archive check images from bank portals.
• Reconcile daily bank confirmations.
• Review and release payments according to approval controls.
• Log and resolve payment exceptions.
• Provide documentation for reconciliation and audits.
• Maintain organized and audit-ready records.
• Collaborate across departments to improve workflows.
• Conduct vendor review meetings and follow up on actions.
• Escalate discrepancies, risks, and control gaps.

Requirements

• Bachelor's degree preferred or 4+ years of AP experience.
• Experience with invoice matching and payment processing.
• Knowledge of ERP systems (SAP, Oracle, etc.).
• Strong Excel and analytical skills.
• Understanding of SOX controls and audit requirements.
• Attention to detail and strong organizational skills.
• Strong communication skills.
• Experience with SCF programs or e-payables platforms.
• Familiarity with bank portals and reconciliation processes.
• Exposure to process improvement tools.
• Bilingual (Spanish/English) preferred.