AOC Budget Analyst #10117111-21800, Full-Time, Perm, in Santa Fe, NM

About the role

Acting under general direction, coordinate and prepare multiple, statewide Judicial Branch annual budget appropriation and operating requests. Finalist(s) may be subject to criminal background check(s).

Responsibilities

• Preparing and coordinating statewide judicial branch budget appropriation requests, operating budget, and budget adjustment requests and supporting narratives.
• Prepares and tracks capital outlay budget requests, supplemental appropriation requests, and special appropriation requests as required for each fiscal year for the judicial entity.
• Ensures budget documents are prepared for submission and presentation to the New Mexico Legislature and the Department of Finance and Administration (DFA) State Budget Division.
• Monitors legislative bills and creates budgetary projections for the court if legislative bills were to pass during the legislative session.
• Prepares the budgetary variance reports on funding and costs, and prepares budget forms for expenditure category and/or program transfers for management to include projections and track available budget by division or department over the fiscal year.
• Prepares budget reallocation forms (BRFs) and budget adjustment requests (BARs) to assist in reallocating funds within the division or department categories based on the needs of their respective budget.
• Prepares, reconciles, and reviews the biweekly payroll process to provide budgetary projections for administration.
• Ensures compliance with approved operating budget and availability of funds.
• Reviews, analyzes, and monitors statewide judicial branch expenditures against approved operating budgets.
• Monitors revenue and expenditures for statewide judicial branch grants, programs, and fund accounts.
• Keeps track of daily invoices for various departments on EXCEL spreadsheets to track the availability of budget on each purchasing order.
• Reviews and manages intergovernmental agreements and contracts.
• Extensive use of SHARE financial management system and its reports/queries (e.g., encumbrance purchase orders; budget journals; financial reports and export to an excel document).
• Oversees and analyzes monthly reconciliation of financial transaction reports.
• Ensures budget submissions meet requirements and contain all pertinent information.
• Analyzes statewide trends for presentations and guidance in budget preparations.
• Prepares various financial documents, projections and reports and makes recommendations to AOC Director, and or other executives.
• Tracks and analyzes judicial branch fiscal impact on legislative bills.
• Knowledge and usage of the Budget Formulation and Management (BFM) Software System to prepare budgets, track performance measures and report on budget to actual as established by New Mexico DFA State Budget Division.
• Ensures all SFA deadlines are met and submitted documents are in compliance.
• Knowledge and usage of the Manual of Model Accounting Practices (MAPs) as established by New Mexico DFA Financial Control Division.
• Makes presentations to various groups within the court/judicial entity and/or legislative committees.
• Participates and provides budget documents for the annual agency external financial audit.
• Provides guidance, training and assist in prepare budget appropriation requests.
• Other duties as assigned.

Requirements

The successful applicant should demonstrate knowledge of performance-based budgeting; statistical analysis; legislative, lobbying and budgeting process; legislative bill tracking, analysis and reporting; financial accounting and case management systems; Governmental Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS); current auditing rules; and research methods.

Qualifications

• Education: Bachelor’s Degree from an accredited