Anticipated SY 26-27 Athletic Director

About the role

The Athletic Director will be held accountable for the following responsibilities:

Responsibilities

• Administering the extra-curricular athletic programs
• Supervises licensed and non-licensed staff in Athletics, including Assistant Athletic Directors, coaches, trainers, and support staff.
• Maintains files and records required by policy, regulation, law, and good practice.
• (Player record cards, Aspen-eligibility, physicals, transfer paperwork, transportation requests, coaching certifications)
• Responds to requests for information.
• (From OSA, IHSA, FOIA, Title IX, Law Department, Colleges for recruiting, Press releases)
• Implements board policies and advises the administration on regulatory matters related to athletics.
• Assesses department needs through consultation with students, staff, and parents.
• (Equipment, budgeting, transportation, upgrades to venues, technology)
• Evaluates the extra-curricular athletic programs and engages in long-term planning.
• (Adding or dropping programs or levels, Title IX requirements, additional coaches or trainers)
• Develops and updates handbooks, brochures, and policy manuals.
• Informs the school community about extracurricular athletic programs.
• (Through websites, emails, media, and social media)
• Stay current on research, issues, and regulations related to athletic programs.
• (Academic, Racial, Gender, and socio-economic issues in sport.)
• Develop a grade-check system for student-athletes.
• Maintains and assures that all eligibility reports and lists of participation are submitted weekly.
• Develops and updates team schedules on all school platforms for public viewing.
• Oversees transportation for all team travel.
• Develops a school safety plan for every home venue.
• Makes sure the academic performance of student-athletes is monitored and supported.
• (Through Individual Study Plan (ISP) process for academically at-risk student-athletes, study hall, advising, postsecondary guidance, etc.)
• Directs and Coordinates the Fiscal Operations within the Departments.
• Engages in fiscal planning, short and long-range.
• Assists in preparing and implementing the school system budget and coordinates department purchasing.
• Recommends capital improvements and negotiated contract agreements.
• Forms specifications to be incorporated into contracts and bids.
• Serves as a consultant in the selection of supplies and materials.
• Serves as a liaison between the athletic programs and the school community.
• Supervises all ticket sales and fundraising events of the athletic programs.
• Administers the receipt and disbursement of student activity funds.
• Aids in the hiring and payment of coaching staff.
• Serves as a liaison between the athletic programs and the school community.
• Supervises and guides the planning and execution of all parent volunteer organizations.
• Creates the Schedules for All Operations and Activities within the Departments.
• Issues timely announcements of upcoming events and deadlines.
• Schedules and pays officials, athletic trainers, ticket takers, announcers, clock operators, and police for supervision of home contests.
• Hires, schedules, and pays lifeguards for all aquatic sports.
• Arranges transportation for athletic contest participants.
• Verifies each athlete's eligibility for participation in each contest.
• Arranges all details of visiting teams' needs, as appropriate.
• Provides emergency healthcare and first aid treatment.
• Arranges field, gymnasium, and aquatics center practice schedules, including arrangements for summer programs and non-school use of playing fields and facilities, if applicable.
• Coordinates with CPS for stadium usage.
• Coordinates with the Chicago Park District to execute IGAs for athletic facilities.
• Recommends, manages, supervises, and evaluates staff recruits, screens, interviews, and recommends prospective coaches.
• Makes coaching assignment recommendations.
• Ensures all coaches and staff are CPS and State certification compliant.
• Supervises and evaluates coaching staff and other athletic staff.
• Develops and applies a coaching evaluation system.
• Supports opportunities for professional development for the coaching staff.
• Makes sure staff time and attendance at professional meetings is monitored.
• Investigates complaints regarding employee conduct or performance.
• Encourages the development and use of new strategies and philosophies.
• Provides staff leadership to promote the district's athletic objectives.
• Assists coaches in the handling of day-to-day problems.
• Resolves staff problems and provides support to coaches.
• Coordinates the Development, Implementation, Review, and Revision of the Extra-Curricular Athletic Program.
• Attends practices and games for evaluation and needs assessment purposes.
• Attends professional conferences to stay up-to-date on promising instructional practices.
• Enforces state and city board policies on equal educational opportunity.
• Develops an effective, comprehensive, and equal opportunities athletic program for all male and female students.
• Advises on modification of programs to meet individual students' academic and health needs.
• Investigates complaints and grievances.
• Participates in the work of state and national associations.
• Facilities Management: Manages and develops facilities.
• Inspects buildings, grounds, machines, and equipment.
• Issues repair orders and provides specifications for maintaining athletic facilities and fields.
• Determines the safety and obsolescence of equipment.
• Enforces compliance with occupational health and safety codes and standards.
• Oversees maintenance of swimming pools in a clean, safe, and sanitary condition.
• Recommends watering and spraying schedules for school athletic fields.
• Orders and oversees repairs or replacement of defective parts.
• Assists in the development of specifications for construction projects.
• Assists in identifying and using community resources for the athletic program.
• Limited facilities, which require the athletic directors to procure space for teams outside of CPS facilities.
• Supervises Departmental Activities and Operations.
• Covers public or special events.
• (Homecoming, Senior Days, Award Ceremonies, Fundraisers)
• Supervises part-time student help, including clinical hours.
• Develops and implements appropriate rules and regulations governing the conduct of athletic activities.
• Oversees the implementation of the insurance program covering school athletes.
• Completes incident reports for minor to traumatic injuries.
• Works to resolve conflicts; anticipates and resolves potential problems.
• Organizes, plans, and coordinates departmental awards, including recognition of alumni, former coaches, and staff.
• Public Relations: Establishes a positive image for departments within the school and the community.
• Interacts and aids in the development of feeder programs.
• Plans and supervises an annual recognition program for school athletes.
• Keeps records of the results of school athletic contests, maintains a record file of all award winners, and announces athletic scholarships.
• Conducts in-season team meetings to review the student code of conduct.
• Maintains appropriate professional relationships with parents, parent groups (e.g., Athletic Boosters), school volunteers, and outside agencies.
• Responds to requests for information.
• Overserves Summer Athletic Programming.
• Overserves the summer programming to ensure State and City compliance.
• Performs other related duties as assigned to ensure the efficient and effective functioning of summer athletics.

Qualifications

• Bachelor’s Degree from an accredited college or university in Education.
• NIAAA Certified Athletic Administrator.
• Experience Required: Minimum of three (3) years of experience in sports program administration and/or interscholastic sports.
• Supervisory experience preferred.

Skills and Abilities

• Ability to interact and communicate effectively with a variety of audiences.
• Ability to coordinate and manage all aspects of the athletic program, including financials.
• Ability to motivate student athletes and coaches.
• Ability to make rational decisions under stressful conditions.
• Proficiency using technology and applications, including Microsoft Office (Excel, Word, PowerPoint), Google Suite, and web content editing software.

Other Requirements

• This role requires a non-traditional schedule which includes evening and weekend hours based on the individual school’s needs. Hours may change seasonally.
• Transportation requirements (do they need a valid driver’s license? Access to a car or just reliable transportation? Conditions of Employment): As a condition of employment with the Chicago Public Schools (CPS), employees are required to: Establish and Maintain Chicago Residency; Be Fully Vaccinated or Submit to Weekly COVID-19 Testing.